Assistant Facility Manager

2 weeks ago

Petaling Jaya, Selangor, Malaysia 1597eff6-caef-436a-9ea4-dfef6f22b44d Full time 90,000 - 120,000 per year

Job Descriptions :

People

  • Lead and mentor a team of facilities staff (including subcons and associate facilities executive), providing guidance and support to achieve departmental goals.
  • Collaborate with other departments to support business operations and improve overall efficiency.
  • Manage vendor relationships and negotiate contracts for services such as building management, vending machine, cleaning, security, and maintenance.
  • Manage and maintain subcons' contract and renewal

Infrastructure

  • Manage and oversee daily operations of the facilities to ensure a safe, clean, efficient and PWD friendly environment
  • Coordinate and supervise maintenance, repairs, and renovations of the facilities. Ensure nothing breaks down and cause business disruption
  • Oversee the maintenance and repair of electrical systems, including lighting, power distribution, and backup generators.
  • Ensure compliance with all local, state, and federal regulations.
  • Space Planning: Plan and manage the allocation of space within the facility to optimize the use of resources.
  • Respond to emergencies and provide solutions to minimize disruption to business operations.

Process

  • Develop and implement facilities management policies and procedures in line with BPM business operating model.
  • Prepare and manage the facilities budget, ensuring cost-effective solutions.
  • Plan and report KPIs relevance to Facilities to the Management
  • Ability to manage multiple projects and priorities simultaneously.
  • Maintain assets log, ensuring all company assets are tagged and store at designated location
  • Provide new hires training on Introduction of Office Facilities
  • Facilitate ad hoc request i.e. visitor registration, new hires access, meeting room booking for meeting, training and festive celebration

Audits

  • Ensure compliance with Malaysian local standard quality audits and certifications.

e.g. ISO audits

  • Conduct regular inspections and audits to ensure facilities meet health, safety, and environmental standards.

e.g. CCTV recordings

  • Prepare and maintain access log report
  • Safety Management
  • Risk Assessments: Conduct regular risk assessments to identify potential hazards and implement measures to mitigate risks.
  • Safety Inspections: Perform regular safety inspections of the facility, ensuring compliance with health and safety regulations.
  • Training Programs: Develop and deliver safety training programs for facilities staff and other employees.
  • Emergency Response: Coordinate emergency response drills and ensure that all staff are familiar with emergency procedures.
  • Incident Investigation: Investigate safety incidents and near misses, identifying root causes and implementing corrective actions.

Required Skill / Experience

  • Excellent communication and interpersonal skills.
  • Attention to Detail: Ability to maintain accurate records and ensure compliance with standards.
  • Leadership: Strong leadership skills to manage facilities staff and coordinate with other departments.
  • Analytical Thinking: Ability to analyze data and identify areas for improvement.
  • Adaptability: Ability to adapt to changing regulations and standards, ensuring ongoing compliance.
  • MS Excel, MS PowerPoint presentation skill
  • Strong knowledge of Malaysian local standard quality audits and certifications.

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