HR Executive

Position Overview:

The HR Executive will be responsible for supporting the full spectrum of Human Resources functions, including payroll administration, expatriate management, training coordination, and general HR & administrative support. This role requires a detail-oriented and proactive individual who can ensure smooth HR operations while maintaining compliance with company policies and statutory requirements. The ideal candidate should have experience in handling payroll, supporting foreign employees (expatriates), and assisting in training and general administrative matters.

Key Responsibilities:

1. Payroll Administration:

• Assist in end-to-end payroll processing, ensuring accuracy and timely submission.
• Verify attendance, overtime, and allowances prior to payroll execution.
• Ensure compliance with statutory contributions (EPF, SOCSO, EIS, PCB) and company policies.
• Prepare payroll-related reports and assist during audits when required.

2. Expatriate Management:

• Handle expatriate documentation and processes, including work permit, visa, and passport renewals.
• Liaise with relevant authorities and external agencies (e.g., Immigration, ESD, MIDA) for expat matters.
• Support onboarding and orientation for expatriate staff and assist in relocation or accommodation arrangements.
• Maintain updated records of expatriate status and documentation.

3. Training & Development Support:

• Assist in identifying staff training needs and coordinate training programs.
• Liaise with training providers and manage training registration, logistics, and attendance.
• Maintain training records and support HRDF claims and related documentation.
• Support internal training initiatives and ensure effective recordkeeping.

4. HR Operations & Employee Support:

• Support general HR operations such as leave administration, attendance tracking, and employee records maintenance.
• Assist in employee engagement activities and company events.
• Prepare HR letters, memos, and documentation as required.
• Ensure HR databases and files are properly maintained and updated.

5. Administrative & Logistic Support:

• Handle general administrative tasks such as hotel reservations, flight bookings, transportation arrangements, and related logistics for staff and visitors.
• Support coordination of office maintenance, supplies, and service providers.
• Assist other departments with administrative support when necessary.

6. Compliance & Reporting:

• Ensure all HR and administrative processes comply with company policies and government regulations.
• Prepare periodic HR reports and assist in audits or internal reviews.
• Support HR Manager in any ad-hoc projects or assignments.

Required Qualifications & Skills:

Education:

• Diploma or Bachelor's degree in Human Resource Management, Business Administration, or related field.

Experience:

• Minimum 2–4 years of working experience in HR operations, with exposure to payroll and expatriate management.
• Experience in a manufacturing or multinational environment is preferred.

Technical Skills:

• Good knowledge of Malaysian labor laws, statutory contributions, and payroll procedures.
• Familiarity with expatriate work permit applications and government portals (ESD, Immigration).
• Proficient in Microsoft Excel and HR-related systems.
• Knowledge of HRDF and training claim processes is an added advantage.

Soft Skills:

• Strong organizational and communication skills.
• Detail-oriented, proactive, and able to manage multiple priorities.
• Good interpersonal skills and ability to work well in a team environment.
• Discreet with confidential information and professional in all interactions.

Job Type: Full-time

Pay: RM2, RM3,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person

Expected Start Date: 12/01/2025