Assistant Events Manager

1 day ago

Shah Alam, Selangor, Malaysia BBW Books Singapore Pte Ltd Full time 30,000 - 60,000 per year

JOB SUMMARY

The Assistant Event Manager will support the planning, coordination, and execution of high-impact book events that engage audiences and elevate our brand. This role requires strong organizational skills, hands-on event experience, and the ability to anticipate needs in a fast-paced environment. The ideal candidate excels at communication, thrives under pressure, and brings creativity and precision to every project.

RESPONSIBILITIES

  • Manage event setup according to the layout plan and handle dismantling tasks after the event.
  • Manage event inventory and supporting tools, ensuring all items are prepared and accounted for.
  • Identify operational gaps and develop solutions to enhance event efficiency.
  • Assist with basic manpower planning and coordinate event crew task assignments.
  • Coach event crew on book knowledge, customer service standards, and suggestive-selling techniques.
  • Work closely with marketing to ensure promotional materials, campaigns, and event branding are aligned.
  • Ensure compliance with venue regulations, safety standards, and event-specific requirements.
  • Build and maintain positive relationships with vendors, suppliers, and venue partners.
  • Assist with sales, restocking, and simple inventory tasks.
  • Conduct comprehensive post-event reviews to identify key learnings and implement improvements for future events.
  • Assisting with overseas events when necessary.

REQUIRED EXPERIENCE

  • Minimum of 1 year Hands-on experience in event planning, coordination, and operational setup.
  • Minimum Diploma education.
  • Good communication and customer-service skills.
  • Experience troubleshooting operational challenges in fast-paced event environments.
  • Background in book events, retail events, or publishing industry is a plus (optional)
  • Able to multitask and handle several responsibilities in parallel.
  • Be an avid reader with a genuine love for books and the literary community.
  • Posted own transport

WORKING CONDITIONS

  • Events often require quick problem-solving, rapid transitions, and the ability to stay focused during time-sensitive tasks.
  • Shifts may include early mornings, evenings, weekends, and occasional holidays depending on event timing.
  • Role involves standing for long periods, walking, lifting/moving equipment, and assisting with setup/breakdown.
  • Longer shifts may be required on event days to support setup, execution, and teardown.

Job Types: Full-time, Permanent

Work Location: In person

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