Project Coordinator

Company description:

Gamuda Berhad is a leading Malaysian engineering, property development, and infrastructure company with a strong international presence. Established in 1976, Gamuda is best known for delivering complex, large-scale projects that shape cities and improve connectivity, including highways, rail systems, tunnels, water infrastructure, and sustainable townships.

Driven by innovation and engineering excellence, Gamuda has pioneered advanced construction technologies such as tunnel boring machines (TBM), Building Information Modelling (BIM), and digital construction solutions to enhance safety, efficiency, and environmental sustainability. The Group is also committed to green growth, embedding sustainable practices across its projects while actively contributing to climate resilience and community well-being.

With projects spanning Malaysia, Singapore, Australia, Taiwan, and the Middle East, Gamuda continues to build long-term value through responsible development, strong governance, and a people-first culture—shaping a better future through infrastructure that matters

Job description:

Gamuda Technologies is the digital and technology arm of Gamuda Berhad, focused on driving digital transformation through innovative engineering and technology solutions. The company delivers smart platforms, data-driven systems, and digital construction tools that improve efficiency, safety, and decision-making across infrastructure and built environment projects.

By combining deep industry knowledge with advanced technologies such as data analytics, automation, and intelligent systems, Gamuda Technologies supports sustainable growth and operational excellence. This position is specifically intended to be hired under Gamuda Technologies

Job Summary

We are looking for project coordinators who supports project managers by overseeing administrative tasks, perform documentation update, communicating with stakeholders and ensuring resource availability for the project team. The project coordinator will coordinate and monitor the schedule, budget, issues, and risks of the project. Ensure the project management framework is well-organized and that it runs smoothly including but not limited to communicating with the stakeholders to make sure everyone is on the same page.

Key Responsibilities

• Maintaining and monitoring project plans, project schedules, scope statement, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Facilitate meetings where appropriate and distribute minutes to all project team members.
• Documenting and following up on important actions and decisions from meetings.
• Creating project status reports for project managers and stakeholders.
• Preparing necessary presentation materials for meetings.
• Organising all project-related documents for easy access.
• Ensuring project deadlines are met.
• Determining project changes.
• Assist with resource scheduling.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• On-boarding new members to the project management team by sharing the process flow, common data environment, standard project management folder structure, project template and other resources around the project management team.

Qualifications

• Degree or diploma in business, IT, computer science, or related discipline.
• Proven experience using project management principles, coordinating projects and events within complex work streams, organising workflow and creating and managing schedules with strong organisational skills.
• Competency in Microsoft applications including Word, Excel, PowerPoint, Visio and Outlook.
• Knowledge of file management, transcription, and other administrative procedures.

• Added advantage:

• Project management related certification such as CAPM, Google Project Management Certificate, or equivalent.

• Business analytics skillset.
• Knowledge in change management.

Skills & Abilities

• Ability to work effectively both independently and as part of a team.
• Evidence of building and maintaining effective working relationships with colleagues and contacts to achieve progress on objectives.
• Ability to work on tight deadlines.
• Ability to prioritise, multitask and work at a fast pace environment.
• Eager to learn. Proven project and process management skillset.
• Strong written and verbal communication skills.
• Ability to utilize project management tools such as stakeholder register, cost plan, time plan, issue log and risk register.
• Team player.
• Negotiation skill.
• Organization and analytics skill.
• Adaptability.
• Detail-oriented.

Expected Minimum Years of Experience

• 2-3 years of working experience.