Proposal Specialist

6 days ago


Bayan Lepas, Penang, Malaysia Sanmina-SCI Systems (Malaysia) Sdn. Bhd. (Technoplex Penang) Full time

Job Purpose

To support our strategic goal of maximizing market coverage, we are expanding our Quote Data Team (QDT) to become a centralized Proposal Hub. We are seeking a detail-oriented Proposal Specialist to join this global team. This role is critical to our plan to formally engage with every sales opportunity , ensuring a consistent and professional brand experience. You will leverage a new, internal AI-powered engine to create a high volume of proposals, allowing you to focus on quality control, while also managing core data coordination tasks for the team.

Responsibilities

AI Proposal Generation:

  • Manage the intake of proposal requests from the sales team via a standard form.
  • Utilize our internal AI tool (GEMs) to generate a full initial draft of each proposal.
  • Coordinate with the salesperson to review the draft and gather feedback for revisions.
  • Incorporate all feedback and redlines to deliver a final, polished, and brand-compliant proposal to the sales team.
  • Ensure all proposals include minimum required information, such as a Sanmina terms sheet.
  • Maintain a high-efficiency workflow to meet key performance metrics, with a target of approximately two hours of active time per proposal.

Data Team Coordination:

  • As part of a global team, coordinate PAW creation process actions.
  • Manage file uploads from input folders and conduct file reviews for basic content and format prior to PAW creation.
  • Identify, address, and resolve issues found in input files.
  • Log and manage all steps of the PAW creation process.
  • Manage basic data formatting updates and corrections.
  • Manage the storage, revision control, and delivery notifications of PAW data files.
  • Collaborate with QDT peers, Operations, Sales, and GQT colleagues to ensure the successful creation of a comprehensive PAW package.
  • Contribute to process, tool, and team improvement processes.

Requirements

  • Proven experience in a sales support, proposal coordination, data management, or administrative role requiring a high level of attention to detail.
  • Exceptional writing, editing, and proofreading skills with a strong command of professional business communication.
  • Meticulous data management skills, including file review, formatting, and revision control.
  • Ability to learn and effectively operate new software and tools; comfortable working with AI-driven technology.
  • Excellent organizational and time-management skills, with the ability to manage a high volume of concurrent projects and meet tight deadlines.
  • Strong communication and interpersonal skills, with the ability to collaborate effectively with global, cross-functional teams (Sales, Operations, etc.).
  • A proactive, can-do attitude with a commitment to producing high-quality work and improving processes.


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