Purchasing Executive

2 days ago

Subang Jaya Selangor, Malaysia Private Advertiser Full time

Key Responsibilities:

  • Manage procurement of trade items (raw materials, packaging, agrochemicals, fertilizers, finished goods for resale).
  • Handle purchasing of non-trade items (office supplies, spare parts, tools, maintenance, services, indirect materials).
  • Process PRs into POs, timely issuance of purchase orders, and ensure timely deliveries.
  • Work with Assistant Manager/Manager/HOD to source and negotiate with local suppliers to achieve the best balance of cost, quality, and service.
  • Maintain updated supplier records, price lists, and contracts.

  • Monitor supplier performance, resolve supply issues, and support vendor evaluation.

  • Collaborate with Material and Production Planner, Warehouse, and Production to ensure timely stock availability.

  • Work with Finance on invoice verification, PO matching, and supplier payment matters.

  • Assist in supplier sourcing and evaluation for both trade and non-trade items.

  • Ensure accuracy and completeness of purchasing and shipping records.

  • Maintain a proper filing system for audit and compliance.

  • Adhere strictly to procurement SOPs, company policies, Anti-Bribery and regulatory requirements.

  • Prepare purchasing reports (trade vs non-trade spend, ASL, etc.) to Assistant Manager/Manager/HOD.

  • Contribute to process improvements in purchasing and supplier management.

  • Assist Assistant Manager in coordinating foreign purchases when required.

  • Track shipments with overseas suppliers, freight forwarders, and clearing agents.
  • Follow up on import documentation (invoice, packing list, BL/AWB, COO, etc.) to ensure smooth clearance.
  • Maintain shipment tracking reports and highlight risks of delay.
  • Support Finance, Warehouse, and QA/QC teams on import-related compliance and documentation.

Requirements

  • Bachelor's degree in Supply Chain Management, Business Administration, or related field
  • 3-5 years of procurement experience
  • Proven negotiation and supplier management skills
  • Strong analytical and problem-solving abilities
  • Experience in international trade documentation
  • Understanding of customs regulations and compliance
  • Strategic thinker with commercial acumen
  • Results-oriented with strong project management skills
  • Excellent communicator and relationship builder
  • Detail-oriented with ability to manage multiple priorities

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