Admin Executive

2 days ago

Butterworth, Penang, Malaysia MULTI CHOICE (M) SDN BHD Full time 40,000 - 60,000 per year

1. Administrative Support for Department

  • Provide administrative assistance to the Supply Chain team, including documentation, filing, and data entry.
  • Maintain and update purchase orders, delivery schedules, and shipment records.
  • Prepare and process requisitions, purchase orders, invoices, and related documents.
  • Assist in tracking and monitoring the status of orders and deliveries to ensure timely fulfilment.

2. Coordination and Communication

  • Coordinate with internal departments (e.g. Finance, Production, Warehouse) to ensure smooth operations.

3. Documentation & Record Management

  • Maintain accurate and up-to-date records of procurement, shipping, and inventory documentation.
  • Ensure all logistics and purchasing documents are properly filed and easily retrievable.

4. Vendor & Procurement Support

  • Assist in process supplier quotations.
  • Verify supplier invoices against purchase orders and delivery notes before submission to Finance.

5. Logistics & Inventory Coordination

  • Support logistics planning for inbound and outbound shipments.
  • Monitor stock movement and coordinate with warehouse personnel for material receipts and dispatches.
  • Assist in monthly or quarterly stock audits and inventory reconciliation.

6. Compliance & Continuous Improvement

  • Ensure all procurement and logistics activities comply with company policies and relevant regulations.
  • Support process improvements to enhance supply chain efficiency and reduce administrative errors.
  • Maintain confidentiality and integrity of supply chain data and business information.

7. General Administrative Duties

  • Handle general office administration tasks such as filing, correspondence, and scheduling meetings.
  • Provide administrative support during internal or external audits.
  • Perform any other ad-hoc tasks assigned by the Management team.

Qualification & Skills

  • Diploma/ Degree in Business Administration or related field.
  • 2+ relevant experience in admin in manufacturing is preferred. Fresh Graduates are encouraged to apply.
  • Good communication and interpersonal skills.
  • Well-versed in Chinese

Best about our companies:

  • We are proud to share our turnover rate for 2025 is 0.01%
  • Panel clinic
  • Bonus subject to performance

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