administrative executive

1.0 SR. HR AND ADMIN EXECUTIVE

(Butterworth and Glenmarie, Shah Alam)

Job Responsibilities:

• Oversee end-to-end HR functions including recruitment, onboarding, performance management, and employee relations.
• Develop and implement HR policies, procedures, and programs aligned with company goals.
• Manage administrative operations including office management, facilities, vendor coordination, and corporate compliance.
• Provide guidance to management on employee development, retention, and succession planning.
• Ensure compliance with labor laws and internal HR & administrative standards.
• Monitor HR and admin metrics, prepare reports, and recommend process improvements.
• Facilitate training, employee engagement, and workplace efficiency initiatives.

Job Requirements:

• Bachelor's degree in Human Resources, Business Administration, or related field; a Master's degree is a plus.
• Minimum 5–7 years of experience in HR and administration, preferably in a corporate or manufacturing environment.
• Strong knowledge of HR practices, labor laws, and administrative operations.
• Proven experience in recruitment, performance management, and employee relations.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple tasks, prioritize, and work independently with minimal supervision.
• Proficiency in HR software, MS Office, and administrative management tools.
• Strong problem-solving skills, attention to detail, and a proactive approach to HR and administrative challenges.

2.0 ADMIN ASSISTANT

Job Responsibilities:

• Provide general administrative support to ensure efficient office operations.
• Handle correspondence, emails, calls, and document management.
• Maintain records, databases, and filing systems.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Support HR and finance teams with basic clerical tasks as required.
• Prepare reports, presentations, and office communications.
• Coordinate office supplies, equipment, and facilities management.
• Assist in organizing company events, training sessions, and staff activities.

Job Requirements:

• Minimum diploma or equivalent in Business Administration, Office Management, or related field.
• 1–3 years of administrative or office support experience preferred.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic office equipment.
• Strong organizational, time management, and multitasking skills.
• Good communication and interpersonal skills.
• Able to converse in Mandarin will be an added advantage
• Attention to detail and ability to work independently with minimal supervision.
• Professional and courteous demeanor, with a proactive approach to tasks.

3.0 FINANCE EXECUTIVE

(Butterworth and Glenmarie, Shah Alam)

Job Responsibilities:

• Handle daily accounting operations including AP, AR, GL entries, and bank reconciliations.
• Prepare monthly financial reports, management accounts, and supporting schedules.
• Assist in budgeting, forecasting, and financial analysis activities.
• Ensure timely and accurate processing of invoices, payments, and receipts.
• Monitor cash flow, maintain financial records, and support audit requirements.
• Ensure compliance with accounting standards, company policies, and statutory regulations.
• Coordinate with internal departments and external parties (auditors, tax agents, banks).
• Support month-end and year-end closing activities.

Job Requirements:

• Bachelor's Degree in Accounting, Finance, or a related field; professional qualifications (ACCA, CPA, CIMA, etc.) are an advantage.
• 2–5 years of relevant experience in accounting or finance.
• Strong understanding of accounting principles, financial reporting, and statutory requirements.
• Proficient in accounting software (SQL, AutoCount, SAP, or equivalent) and MS Excel.
• Strong analytical skills with high attention to detail and accuracy.
• Good communication and interpersonal skills, able to work with internal and external stakeholders.
• Ability to work independently, manage deadlines, and handle multiple tasks.
• High level of integrity, professionalism, and confidentiality.
• Able to converse in Mandarin