Bookkeeper (Malaysia)

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Outsourced Full time 40,000 - 80,000 per year

Job Description
Bookkeeper Job Description
We are seeking a reliable, detail-oriented, and proactive bookkeeper to support our international operations. Our business operates across multiple countries and currencies, so the role requires someone who is confident in multi-currency bookkeeping, Xero, and working with a remote team.This is more than just data entry — you'll be a key part of keeping our financial systems running smoothly, ensuring accuracy, and providing clarity to the leadership team.

Key ResponsibilitiesFinancial Recordkeeping

  • Manage bookkeeping across multiple currencies (USD, GBP, EUR, AED, SGD)
  • Record all transactions accurately and promptly in Xero
  • Maintain proper documentation of all receipts, invoices, and expense claims

Accounts Payable & Receivable

  • Issue invoices, track due dates, and follow up on late payments
  • Reconcile incoming payments from bank accounts, cards, PayPal, Stripe, and other platforms
  • Ensure supplier/vendor invoices are recorded and paid on time

Banking & Reconciliation

  • Reconcile multiple bank accounts across regions
  • Handle foreign exchange entries and exchange rate adjustments
  • Flag and resolve discrepancies in a timely manner

Reporting & Month-End

  • Prepare end-of-month reconciliations for all accounts
  • Generate clear monthly reports (P&L, balance sheet, cash flow)
  • Provide variance analysis and highlight anomalies or concerns to management

Team Communication & Support

  • Work closely with management and other departments to gather missing financial data
  • Manage and prioritize a busy finance email inbox
  • Respond promptly to queries from the team and external stakeholders

Compliance & Best Practices

  • Ensure bookkeeping is always audit-ready
  • Maintain proper categorization in line with VAT/GST rules where relevant
  • Suggest improvements to bookkeeping processes and tools

Requirements

  • Proven experience as a bookkeeper, accounts assistant, or similar role
  • Proficiency with Xero (must-have)
  • Experience handling multi-currency accounts and reconciliations
  • Solid understanding of bookkeeping principles and accounting basics
  • Advanced Excel/Google Sheets skills (formulas, pivots a plus)
  • Excellent attention to detail and a high level of accuracy
  • Ability to work independently, prioritize, and meet deadlines
  • Strong communication skills — able to explain financial matters simply to non-finance colleagues

Preferred (Nice-to-Have)

  • Experience with VAT/GST and international tax handling
  • Background in working with small-to-medium businesses or startups
  • Prior remote working experience in a fast-paced environment
  • Familiarity with payment platforms (Stripe, Wise)

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