Investment Operations, Analyst

At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone.

It's about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About This Role

To be engaged in the operations of the Investment Back Office responsible for trade processing, independent verification, confirmation of all investment transactions and corporate actions, custodial controls and income monitoring. Ensuring that these are performed in a timely, complete and accurate manner facilitating optimum operational efficiency and effective operational risk management of the investment portfolio. Involve actively in other investment ad-hoc related projects.

Ensure all information's are in order and any discrepancies noted shall be reported, investigated and resolved timely.

Roles and Responsibilities

1)
Trade related

1. Update all investment transactions including independent verification against confirmations from brokers and settlement of trades, prices/valuation on a daily basis into investment system and process daily placements or fund transfers in a timely, complete and accurate manner
2. To understand and update all corporate announcements received from Custodians to ensure the complete, timely and accurate handling into investment system and follow-up of all such corporate actions and announcements to ensure our interest as investor is consistently protected
3. Update, process and monitor the subscription, settlement and redemption of offshore investments, including tracking and checking of all related matters, i.e., rebates receivable, capital calls, distribution, etc.
4. To work closely with AIA Group Investment Operations team for effective operational support in relation to foreign investments.
5. Creation of New security for Bonds and Equity for FAM and Bloomberg AIM

2)
Cash Management and settlement

1. To monitor and to ensure the timely and accurate daily cash flow report for all investment bank current accounts to ensure adequate funding and settlement of all investment transactions
2. Monitor the upload of NAV for T+1 funds
3. Monitor the upload of Cash blotters for Life, ILP, APTB, MAPF, PRS and Others into Bloomberg AIM

3)
Fair Valuation and price checking

1. To be responsible to check and ensure the daily update and documentation of fair valuation for all investments, sourced from Bloomberg, BPAM, etc., supporting daily NAV calculations and daily/month end IFRS fair valuation

4)
Reconciliation and reports

1. Verifying Custody Charges for AIA, APTB and Others before payment
2. Verifying Rebate Income receipt reconciliation against external supporting documents and report on any discrepancies timely
3. Perform daily and/or monthly investment holdings reconciliation against external Custodial statement/third party records and to ensure all holdings are accurate and follow up on all discrepancies timely

5)
Accounts administrations

1. Assist in accounts openings and completion of application forms, Board Resolutions, submission of relevant Know-Your- Customer (KYC) documents, FATCA on boarding and specimen signatures
2. To co-ordinate all matters relating to opening of new accounts with brokers, financial institutions and those related to offshore investments

6)
Investment system access/maintenance/setting

1. Ensuring all static data are maintained according to policies and standards
2. Perform UAT for all system related enhancements/issues

7)
Others

1. Active involvement on projects related to Investment Ops
2. Actively update and document operational policies & procedures for related processes specifically related to Investment Back Office Operations
3. Continually improve Investment Back Office processes and workflows

Minimum Job Requirements:

• Education –
  Degree in Finance/Accounting/Business Management/ Statistic/Mathematics
• Experience –
  1 to 2 years' experience in investment back office operations with insurance industry or asset management companies
• Special skills -
  Good working knowledge of Excel, Word, Power Point and BLOOMBERG AIM.