Finance - Accounting Manager

Innovative Human Rights NGO Seeks

Finance - Accounting Manager in Kuala Lumpur

About Us

We are human rights advocates who support forcibly displaced individuals and communities as they reclaim their rights, agency, and power.

Our unique combination of legal empowerment, policy advocacy, and global systems change creates conditions in which refugees can live safely, move freely, work legally, and go to school. Our work transforms the traditional approach of endless humanitarian handouts to a sustainable solution that honours refugees' freedom, dignity, and autonomy, and equips them to make choices about their own lives.

Asylum Access' global team and family of local civil society organisations advocate making human rights a reality for refugees throughout Asia and Latin America. Our national organisations are led and staffed primarily by community members in those countries, and there is strong mutual trust and respect between us and our clients. On the international stage, we work with established institutions to shift the global system to better uphold and promote refugees' human rights. We can help catalyse and lead systemic transformation because, uniquely among NGOs in the refugee response sector, we focus exclusively on rights and governance.

Position Description

The Finance and Accounting Manager is responsible for all areas related to financial management at Asylum Access Malaysia (AAM) and all accounting activities including posting transactions to the general ledger, monthly and year-end close, compliance with office policies and procedures, grant accounting activities and preparation of audit schedules.

Key Responsibilities

Finance:

• Serve as the nonprofit finance subject matter expert with respect to the office's financial system.
• Ensure all AAM staff members adhere to Asylum Access Financial Policies and Procedures and Malaysia regulations.
• Lead financial training for new staff or on organizational financial updates.
• Ensure compliance with the financial management of grant agreements and ensure control of spending and compliance with their regulations.
• Lead the monthly financial review meetings with the AAHQ finance officer.
• Assist in the preparation of annual budgets, including cost allocation, and forecasting discussions.
• Manage the allocations of expenditures to grantors to ensure that costs are allowable.
• Assist with ad hoc financial analysis, reports, compliance, and project work.
• Demonstrate a strong understanding of process flows and internal controls.
• Closely monitor cash inflows and outflows.
• Develop new procedures to enhance the workflow of finance data.
• Liaise closely with AAHQ Finance team members on areas regarding grant budgeting, monitoring and reporting.Monitor office and grant budget variances closely, and work closely with the Director of Operations to identify concerns and set next steps.

Accounting:

• Maintain working knowledge of applicable local and international regulations from countries we operate.
• Serve as the Accountant at AAM by managing all accounting activities through the AAM accounting cycle and lead all monthly closing activities of accounting books.
• Be responsible for the management of prepaids, accruals, deposits, fixed assets and other balance sheets accounts, as needed.
• Liaise with the AAHQ controller on the local audit management and global audit preparation.
• Ensure AAM maintains strong financial and accounting internal controls to ensure the reliability of financial reports. Propose enhancing internal controls, where needed.
• Manage the allocations of expenditures to grantors to ensure that costs are allowable.
• Assist in the preparation of the AAM annual audit which includes preparation and review of documentation requested by external auditors.
• Assist with year-end org-wide closing activities.
• Assist with ad hoc financial analysis, reports, compliance, and project work.
• Recommend and build systems for an effective flow of source documentation.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or another relevant subject.
• Strong knowledge of Malaysia accounting regulations.
• Experience in developing and delivering financial tools, training programs and procedural guidelines
• At least six years of experience in financial-accounting work
• Demonstrated understanding of process flows and internal controls
• Strong analytical, writing and communication skills
• Strong initiative and ability to take ownership of projects, manage multiple deadlines, and work effectively with a high attention to detail.
• Advanced working knowledge of Microsoft Powerpoint and Google Slides, Gmail, Google Drive, and related tools (Docs, Sheets, Calendar, etc.)
• Strong time management and organizational skills
• Cultural sensitivity and ability to work well with diverse populations
• Willingness to take calls in off-hours, as required by time zone constraints
• The ability to speak and write fluent English and Malay is essential.

Start Date:
 As soon as possible.

Hours and Location of Work

The Finance - Accounting Manager is a full-time position based in our office in Kuala Lumpur, Malaysia. Candidates should be aware that some flexibility regarding working hours is required in order to take out of hours calls and meetings with international colleagues.

Compensation

The position comes with a competitive non-profit salary, and a robust benefits package.

Asylum Access is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with lived experience of displacement are strongly encouraged to apply. For more information about our organisation, visit