Project Admin Executive

2 days ago

Seri Kembangan, Selangor, Malaysia IKLAN DINAMIK SDN. BHD. Full time 40,000 - 80,000 per year

Position Introduction:

Your Future Awaits at Iklan Dinamik Sdn Bhd

Our project transforms the way businesses are seen and experienced.

At Iklan Dinamik Sdn Bhd, we don't just make signages - We create powerful visual stories that captivate, inspire, and elevate brands.

For over 40 years, our commitment to innovation, craftsmanship, and excellence has set us apart as Signage industry leaders.

Now, we're looking for talented Project Coordinator to join our dynamic team and play a pivotal role in shaping the future of Branding, Wayfinding and Signage in Malaysia.

Your Role as Project Admin Executive:

  1. Administration & Documentation Works

  2. Renewal of annual documents such as Company Licenses, CIDB and other required body.

  3. Prepare, organize, and maintain all project-related documents such as quotations, purchase orders, invoices, and correspondence.

  4. Ensure proper filing (physical and digital) for easy tracking and retrieval of documents.

  5. Assist in preparing project claim reports, progress updates, and meeting minutes when required.

  6. Monitor project schedules and deadlines, and update project trackers accordingly.

2. Coordination & Communication

  • Act as a point of contact between the Client, consultants and internal team on administrative matters.

  • Coordination works are crucial on project permits, authority licenses, progressive claims and ad-hoc administrative tasks as required to support the overall company / project delivery.

3. Financial & Cost Tracking

  • Assist in monitoring project budgets, expenses, and cost control documentation.

  • Support in verifying supplier invoices and ensure timely submission for payment processing.

Job requirements

  • Mandarin speaking candidate are encouraged to apply.

  • A diploma or degree in Business Administration, Project Management, or a related field.

- Minimum 3 years experience in administration or project management, preferably in the construction, signage, or related industries.

- Exceptional organizational skills with the ability to juggle multiple tasks without missing a beat.

  • Strong Communication, Technical and financial Knowledge - you're as comfortable in a client meeting as you are working with our project / graphic team.

  • Proficiency in Microsoft Office and a knack for learning new tools and software quickly.

We got your covered

  • Great exposure and opportunity collaborating with big corporates clientele from banking, Hotels, Property, Medical industry and much more

  • Good Learning opportunity through project managements and high profile clients that elevate your knowledge from Project Coordinator to technical knowledge.

  • EPF, SOCSO, multiple Bonus, Annual Leave and Medical Claims.

We are proud to be an equal opportunities employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

Transform your career. Transform brands. Apply now

项目行政执行员(Project Admin Executive)

任职资格

  • 具备至少3年相关工作经验(行政或项目管理经验者优先-  尤其在建筑、招牌或相关行业)

  • 拥有商业管理、项目管理或相关领域的文凭或学位

  • 熟练使用 Microsoft Office,并能快速掌握新系统与软件

  • 通晓中文,英文,马来文沟通和阅读能力

  • 能够撰写专业的英文信件与报告

  • 能够独立工作,处理多个项目与任务并具有组织能力和应对压力/短期限内的情况下完成工作

  • 具备良好的沟通能力、技术理解及财务意识

  • 具备良好的人际交往能力和团队有效沟通分工合作的能力

  • 能够成为优秀的团队成员和团队领导者

主要工作职责

1)行政与文件管理

-负责公司执照、CIDB 等年度文件的续期与更新。

-负责公司资料的注册、更新与维护,确保所有信息准确完整

  • 准备及提交投标文件(Tender Submission)。

  • 准备、整理并保存项目相关文件,如报价单、采购订单、发票与往来信件。

  • 建立良好的文件归档系统(实体与电子档),方便追踪与查阅。

  • 协助准备项目申报报告、进度更新及会议记录。

  • 监控项目进度与截止日期,并及时更新项目追踪表。

  • 处理每月进度申报(Progress Claims)及付款跟进。

  • 确保进度款项能按时收回,保障公司资金流顺畅。

2)协调与沟通

  • 作为客户、顾问与内部团队之间的行政协调窗口。

  • 处理项目许可证、当局批文、进度申报及临时性行政任务,

    以支持公司及项目顺利执行。

3) 财务与成本追踪

  • 协助监控项目预算、支出及成本控制文件。

  • 核对供应商发票,确保及时提交付款申请。

我们为你提供:

-与各大企业客户合作的宝贵经验(银行、酒店、地产、医疗等行业)。

-丰富的学习机会,通过项目管理与高端客户接触,提升专业与技术能力。

-提供 EPF、公积金(SOCSO)、多项奖金、花红、年假与医疗报销。

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