Account & Admin Executive

We are a 41 year old environmental protection mechanical engineering company and are currently undertaking continuous projects and due to our business expansion, we are inviting you to join us as one of our dynamic team

Job Summary:

• We are seeking an organized and detail-oriented Account and Admin Executive to join our team.
• The successful candidate will focus on managing accounts receivable, banking transaction and various accounting and administrative duties.
• This role requires a proactive individual who is comfortable working with ERP systems, liaising with internal & external parties, and assisting in general accounting tasks such as report preparation, payment collection, inter-company transaction and account reconciliation.

Key Responsibilities:

Accounts Receivable:

• Prepare and send e-invoices, DO, CN, DN and statement of account to customers, ensure customer receive and accept it.
• Ensure timely collection and follow up with customers for payment status and signed DO via calls, emails, and WhatsApp.
• Assist with customer account registration, tendering and grant documents preparation.
• Prepare reminder, demand letter, blacklist letter to overdue customer when necessary.

Aging and Ledger Reports:

• Prepare and maintain aging reports to track overdue payments and for cash flow forecast purposes.
• ERP System Management:
• Use ERP software to manage accounting and administrative tasks efficiently.
• Collaborate with ERP support and programmers for troubleshooting or improvements.

Collaboration with External Parties:

• Liaise with auditors, tax agents, bankers, LHDN, MIDA, MPKJ, other external parties to ensure compliance and smooth financial operations.
• Assist in preparing necessary documentation for audits and tax submissions.
• Ensure all filing system in place and ready for audit purposes.

General Accounting Duties:

• Prepare payment vouchers and perform online banking and cash transactions.
• Perform regular checking and reconciliation of the general ledger,  customers and suppliers balances,  and bank accounts.
• Ensure accurate inter-company balances and journal transactions.

Administrative Task :

• Management of stationery, uniforms, PPE, company vehicles, company phones.
• Air ticket and hotel bookings, car rentals.
• Door access systems, fire safety systems, CCTV, corporate insurance policies, and more.
• Ensure the upkeep and smooth functioning of both HQ and Factory facilities.
• Scheduling of regular maintenance and replenishment of administrative supplies.
• Handle phone calls, attending visitors and other administrative tasks as assigned.
• Participate in ISO, ensuring all necessary documents are properly maintained, stored, and updated for audits and compliance purposes.
• Execute overall management and administrative responsibilities for the MJ Group.

Requirements:

• Minimum A-Level, Diploma in Accounting or Higher LCCI Diploma, or related discipline

Work Experience Required, Other Attributes & Pre-requisites:

• At least 2 years of working experience in accounting and administrative roles, with a focus on accounts receivable, customer collection and ERP systems.
• Knowledge of general accounting principles, accounts payable/receivable, bank reconciliation, and ledger maintenance.
• Familiarity with cloud documentation filing system is a plus.
• Proficiency in Microsoft Office applications (Excel, Word) and ERP software.
• Strong communication skills, both written and verbal (fluent in English, Bahasa Malaysia and Mandarin is added advantage).
• Willingness to travel to Nilai (approximately once or twice a month).

Key Attributes:

• Strong attention to detail and accuracy.
• Action & Result oriented.
• Able to work independently with minimum supervision and strong self-discipline.
• Able to work under stress and ability to multi-tasking, prioritize workload and delegate task.
• Excellent time management and organizational skills.
• Proactive and solution-oriented mindset.

Benefits:

• Fixed Basic Salary  + EPF + SOCSO + EIS
• 5 Days a Week
• Company Mobile Phone and Laptop Provided
• Company Uniform, T-Shirt and Jacket Provided *
• Annual Leave for 14days and above
• Panel Clinic & Life Insurance Medical Card Provided
• Occasional Luncheon and Outings, Company & Family Trip, Annual Dinner, Team Building
• Annual Performance Bonus & Increment based on KPI
• Dental Scheme
• Provide Training to Develop Skill and Knowledge

Have you read all above details? Sounds like you?

If you are the suitable candidate we are looking for, PLEASE APPLY NOW