Admin Assistant

2 weeks ago

Batu Kawan, Penang, Malaysia PLATINUMS M&E ENGINEERING SDN BHD Full time

Office Administrator

We are seeking a reliable, well-organized, and proactive Office Administrator to support our daily administrative and operational activities. The ideal candidate will be responsible for office coordination, documentation management, logistics arrangements, and administrative support to management and operations teams.

Key Responsibilities

Administrative & Office Support

  • Manage and maintain physical and digital filing systems
  • Perform accurate data entry and maintain records, reports, and inventories
  • Handle incoming calls, emails, and general correspondence professionally
  • Provide daily administrative support to management and team members
  • Maintain confidentiality of sensitive company information and documents
  • Handle general postage and courier arrangements
  • Respond to company emails in a timely and professional manner
  • Forward emails and correspondence to relevant departments for action and follow-up

Operations & Scheduling

  • Prepare and manage monthly schedules for the Operations Team
  • Collect monthly checklists from branches via POS and ensure submission before month-end
  • Coordinate POS arrangements and operational support
  • Arrange and coordinate monthly office meetings with management
  • Prepare and record meeting minutes for every meeting

Logistics & Travel Arrangements

  • Arrange hotel bookings and flight tickets for management and staff
  • Manage monthly office cleaner arrangements

Asset & Vehicle Administration

  • Maintain company vehicle administration, including:
  • Road tax renewal
  • Insurance renewal
  • PUSPAKOM inspection arrangements
  • Register and maintain company assets and operational tools in the company system
  • Ensure proper upkeep and monitoring of office assets

Procurement & Inventory

  • Assist in procurement of office supplies and monitor stock levels
  • Ensure office equipment and facilities are well maintained

Requirements:

  • Proven experience as an admin assistant or similar role
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Familiar with office equipment and systems (ERP knowledge is a plus)
  • Excellent organizational and multitasking abilities
  • Strong communication and time management skills
  • Able to work independently and handle multiple priorities
  • Minimum SPM or Diploma in Business Admin or related field

To Apply:

Kindly submit your resume for review. If you qualify, we will contact you and inform you about the interview process.

Job Type: Full-time

Pay: RM1, RM2,000.00 per month

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development

Experience:

  • Administrative: 1 year (Preferred)

Language:

  • English (Preferred)
  • Bahasa Malay (Preferred)

Work Location: In person

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