maintenance admin clerk

1 week ago


Seremban, Negeri Sembilan, Malaysia KMJ RASESWARAN TRADING SDN BHD Full time

Key Responsibilities:

  • Maintain and update records of workshop lorry spare parts, work orders, and service documentation.
  • Prepare daily, weekly, and monthly workshop reports.
  • Coordinate with the procurement and stores departments for required parts and materials.
  • Maintain accurate records of tools, equipment, and calibration schedules.
  • Assist in scheduling and tracking lorry servicing and maintenance activities.
  • Record workshop employees' attendance, overtime, cash advances, and job completion status.
  • Handle filing and documentation (both soft and hard copies).
  • Ensure compliance with safety, quality, and company policies.
  • Manage customer service paperwork, invoices, and internal charge sheets.
  • Collect all invoices and submit them to the HQ office.
  • Handle summons, PUSPAKOM inspections, and road tax renewals.
  • Prepare and book monthly PUSPAKOM truck inspections in advance.
  • Manage petty cash (RM500) and maintain accurate records.
  • Update all renewals in the system and manage the GPS tracking system for lorry service records.
  • Ensure all spare part purchases are supported with invoices before releasing payment.
  • Provide administrative support to the Workshop Manager and other team members as needed.

Qualifications and Experience:

  • Minimum of a High School Diploma; a Certificate or Diploma in Administration, Business, or a related field is preferred.
  • 1–3 years of administrative experience, preferably in a workshop or service environment.
  • Proficient in Microsoft Office (Word, Excel, Outlook) and GPS tracking systems.
  • Basic understanding of workshop operations and technical terminology is an advantage.

Key Skills and Competencies:

  • Strong organizational and time management skills.
  • High attention to detail and accuracy.
  • Good communication and interpersonal abilities.
  • Ability to multitask and work effectively under pressure.
  • Team player with a proactive and responsible attitude.
  • Integrity and confidentiality in handling sensitive information.

Working Conditions:

  • Office-based within a workshop environment.
  • May require occasional overtime or weekend work depending on operational needs.


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