project procurement executive/ senior executive

Duties & Responsibilities (Main Tasks)

1. General Procurement Responsibilities

• Manage the full procurement cycle, including request for quotation (RFQ)/request for proposal (RFP), supplier evaluation, negotiation, and purchase order issuance.

• Source, review, and evaluate suppliers to ensure best value in terms of cost, quality, delivery, and service.

• Maintain and update the Approved Vendor List (AVL) in compliance with internal policies.

• Prepare, review, and administer procurement contracts (terms and conditions), purchase orders, and related documentation.

• Monitor material delivery schedules, resolve supply issues, and ensure adherence to project timelines.

• Ensure all procurement activities comply with company policies, ISO requirements, and governance standards.

• Analyse pricing trends, market intelligence, and cost benchmarks to support cost-saving initiatives.

• Maintain procurement records, reports, and documentation in an organised and traceable manner.

1. Project-Based Procurement Responsibilities

• Support engineering, construction, and operations teams by procuring project-specific equipment, materials, and services.

• Coordinate closely with project managers, engineers, and technical teams to understand project requirements.

• Review project specifications, datasheets, and drawings to ensure procured items comply with technical requirements.

• Manage RFQs and tender processes for major project packages (e.g., mechanical, electrical, civil works).

• Conduct commercial bid evaluations and support technical teams in techno-commercial evaluations.

• Participate in project meetings to provide procurement updates, risk assessments, and delivery status.

• Track and manage logistics, import/export documentation, delivery schedules, and vendor performance.

• Ensure all project procurement meets contractual obligations, milestone requirements, and budget constraints.

1. Subcontracting Responsibilities

• Identify, evaluate, and engage subcontractors for construction, installation, commissioning, and specialised works.

• Prepare and issue tender documents for subcontracting packages.

• Conduct commercial analysis, comparison, and negotiation of subcontractor proposals.

• Coordinate with project teams to address subcontractor variations, claims, and change orders.

• Maintain good relationships with subcontractors to support ongoing and future projects.

• Evaluate subcontractor invoices, progress claims, and final accounts before recommending approval.

1. Supplier & Vendor Management

• Maintain strong relationships with vendors, ensuring compliance with technical specifications and contractual terms.

• Monitor vendor performance, deliveries, and quality of goods/services.

1. Cost Optimization

• Analyze procurement costs and implement strategies to improve efficiency while maintain quality standards.

• Ensure all procurement processes comply with internal policies, budgetary limits, and project timelines.

• Support project procurement budgeting, cash flow forecasting, and cost control measures.

1. Compliance & Risk Management

• Ensure procurement activities align with industry regulations, environmental standards and safety requirements.

• Proactively identify potential procurement risks or delays and recommend solutions.

• Maintain accurate records and documentation of procurement activities for audit and reporting purposes.

1. Logistics & Supply Chain Coordination

• Manage transportation, warehousing & delivery schedules for heavy equipment and materials.

• Provide timely and accurate procurement progress updates, including delivery schedules, material tracking, and lead time reporting to the Project Director.

1. Market & Industry Analysis

• Monitor market trends, pricing fluctuations and supplier performance specific to the power sector.

Job Qualification & Competencies

1. Bachelor's Degree or Diploma in Supply Chain Management, Business Administration, Engineering, or a related field.
2. Minimum 2-6 years of procurement experience, supply chain or purchasing roles, preferably in EPCC, power plant, or large-scale infrastructure projects.
3. Strong understanding of procurement strategies, sourcing, and contract management.
4. Ability to manage multiple vendors and ensure compliance with project requirements.
5. Demonstrated ability to work independently and report progress clearly and regularly.
6. High level of integrity and professionalism in handling confidential and commercial matters.
7. Proficient in Microsoft Office (especially Excel, Word, and Outlook).
8. Experience with SQL systems and any procurement software.
9. Excellent communication and negotiation skills.
10. Strong organizational and time management skills.
11. Willing to travel to project sites, vendor premises, or meetings when required.
12. Problem-solving and critical thinking.
13. Time management and multitasking.
14. High integrity and attention to detail.
15. Teamwork and cross-department collaboration.