Senior Associate

2 days ago

Petaling Jaya, Selangor, Malaysia PRASARANA MALAYSIA BERHAD Full time 120,000 - 180,000 per year

Job Purpose

Prepare, coordinate, manage and execute the sourcing activities for works, supply and services under Prasarana Group and to ensure that all projects are well executed as planned for budgeted and unbudgeted items, with full observance to appropriate guidelines, policies, practices and administration with an estimated annual spend.

Key Accountabilities

  • Coordinate, check, and review the procurement of Works, Supply, and Services with full observance of Procurement policies, procedures, and guidelines for CAPEX and OPEX projects.
  • The role oversees the full procurement process, including preparing RFx documents, coordinating bidding, validating project submissions, and managing bidder clarifications. It also involves leading meetings and site visits, consolidating evaluations, obtaining approvals, reviewing award documents with Group Legal, and preparing purchase orders upon award and LOA issuance.
  • Prepare and process the Purchase Requisitions for direct procurement activities (direct appointment, direct purchase, OEM, Emergency Purchase, PGPA, etc.), including obtaining approval from the relevant/respective approving authority.
  • Develop and maintain strong business partnerships with internal and external stakeholders to ensure continuous service excellence, while upholding compliance with established policies, procedures, governance, and audit requirements.
  • Provide consultation to the Project Manager and Project Team on procurement processes, along with the sourcing activity.
  • Responsible for developing, negotiating, and managing contracts & agreements, i.e., Outline Agreements and Schedule of Rates (SOR) for effective cost optimization and delivering measurable cost savings.
  • Manage and focus on complex and high-value procurement projects or categories, while ensuring strict adherence to policies, procedures, governance, and audit requirements.
  • Involve and support the administration of post-award whenever required, i.e., completeness of work, services, or delivery of goods, and submission of required/relevant documents by the user to Finance.
  • Work together with the rest of the GPD team members to achieve an excellent score in the Customer Satisfaction Index surveys from internal stakeholders.
  • Lead and work collaboratively with team members while supporting the Head of Unit, Section, or Department.
  • Involve, participate, and contribute to any ad-hoc tasks or assignments as required by the company, division, department, section, or unit. i.e., Nominated as members of the Commercial Evaluation Committee & any related scope (if any).

Qualifications, Skills & Knowledge

  • Minimum Diploma in Quantity Surveyor, Business Administration/Management, Supply Chain Management, Purchasing, Banking, Finance, Accountancy, Building, or equivalent.
  • Minimum 5 years of experiences in relevant procurement, including purchasing/buyer, strategic sourcing or contract management exposure, supply chain roles.
  • Proficient knowledge on procurement, project management, logistics and supply chain management.
  • Excellent in using e-Procurement tools i.e SAP ECC 6.0 & ARIBA.
  • Proficient negotiator with good commercial (fact-based) and excellent business acumen.

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