Human Resource Executive

2 weeks ago

Sungai Petani, Kedah, Malaysia DK ULTIMATE (M) SDN BHD Full time 30,000 - 60,000 per year

Job Description

  • Assist in the full recruitment lifecycle: job postings, sourcing, short-listing, coordinating interviews with hiring managers, and onboarding new employees.
  • Maintain and update employee records, HR database/personnel files, ensuring accuracy, confidentiality and compliance.
  • Administer HR operations such as attendance/leave tracking, benefits administration, payroll liaison, and ensure all HR processes are executed properly.
  • Assist in the implementation and communication of HR policies & procedures, ensuring compliance with labour law and company standards.
  • Support performance management activities: probation reviews, annual appraisals, training needs identification, and learning & development programmes.
  • Facilitate and coordinate employee engagement activities, staff welfare initiatives, workplace culture programmes and internal communications.
  • Handle internal staff relations and conflicts, mediating where necessary, working with management to resolve issues promptly and fairly.
  • Generate HR reports and metrics (turnover, recruitment pipeline, headcount) and present insights for decision-making.
  • Stay current on local employment laws and HR best practices, and contribute to process improvement in the HR function.

Qualifications & Skills Required

  • Diploma (or equivalent) in Human Resources, Business Administration, or a related discipline.
  • Proven experience (ideally 1 – 2 years) in an HR operational role covering recruitment, onboarding and HR administration.
  • Good knowledge of HR principles, employment/labour regulations in Malaysia, and general HR best practices.
  • Strong organisational and data-management skills, detail-oriented and able to handle confidential information with discretion.
  • Excellent verbal and written communication skills, ability to liaise with staff at all levels.
  • Demonstrated ability or willingness to mediate staff relations issues, and to handle conflict in a professional manner.
  • Comfortable using Microsoft Office (Word, Excel, PowerPoint) and ideally familiar with HR database systems (AutoCount HRSM)
  • Proactive and independent working style, able to manage multiple tasks and deadlines, and contribute to a positive team environment.
  • Preferred: Experience in the retail sector or multi-location/staff-heavy environment, prior exposure to employee engagement activities or staff-relations support.
  • Preferred: Fluent in Bahasa Malaysia and English.

Work Environment (In-House)

  • This role is fully in-house, based at our office location. We expect the HR Executive to work on-site and be readily accessible to staff and management.
  • The role involves frequent face-to-face engagement: onboarding new staff, supporting employee relations, resolving issues, holding meetings, etc — being physically on-site facilitates these duties.

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