Manager - Parking Management

Job Descriptions

Ensure the effective operation and maintenance of building and car park facilities to optimize functionality, safety and efficiency while adhering to regulatory standards and minimizing operational disruptions. Collaborate with cross-functional FM teams at each sites and PHB Group, to identify and address facility needs, implement preventive maintenance programs and oversee repairs and upgrades to enhance the overall buildings.

• To manage the Operations & Maintenance activities on facilities and parking management.
• To manage Facility Support/ FM and supervise overall facilities management processes at the assigned building.
• To manage in formulating and further execute the overall facilities and parking management strategy including review and update of policies, procedures and processes.
• To manage the Facility Support/ FM team in achieving the targeted goals in accordance with the committed KPI's.
• To manage Facility Support/ FM team on the asset enhancement programs including ad-hoc, corrective maintenance, Planned Preventive Maintenance activity.
• To coordinate and schedule the monthly meeting with all facility managers.
• To monitor and conduct regular site inspections at all the properties under the facilities management portfolio.
• To manage and consolidate the annual budget (OPEX) and capital expenditure (CAPEX).
• To monitor and review the complaints/ suggestions from tenants/ lessee and find necessary solutions.
• To ensure and monitor insurance coverage to all properties are updated, adequate and sufficient.
• To ensure and monitor all compliance with authority requirement on regulatory and licenses.
• Analyze, data management, data analytics for overall department including data consolidation and reporting. Overseeing assets management including following:

1) Monthly Performance Report.

2) Transformation (taking over exercise from OPM to FM).

3) ISO Progress Status.

4) Car park monthly report (OPERATION). Including trend of expenses.

5) Compliance Certificate and licenses at all buildings.

Duties & Responsibilities:

• Assist reporting officer in overseeing, managing and supervising overall real estate processes at all assets belonging to PHB.
• Assist in formulating and further execute the overall property management strategy to all properties asset portfolio including review of policies, procedures, and processes related to energy management and sustainability.
• Oversee, coordinate, execute and supervise all related and planned asset enhancement programs.
• Join monthly meetings with outsource property/ facility managers.
• Attending meetings with lessee/ tenant and facility/ property managers to ensure that the property/ properties being managed are in accordance with the terms and conditions of the Tenancy Agreement related to facilities management.
• Ensuring and monitoring that the relevant reports, updates and approvals is in place and ensuring good record keeping of the documents involved.
• Assist in conducting pre-purchase due diligence exercise and handling over process of newly acquired properties including involves in appointing the consultants to undertake due diligence exercise, if any.

Requirement:

• Degree in Building Surveying/ Mechanical/ Electrical Engineering/ Valuation/ Estate Management/ Property Management/ Facility Management/ Building Surveying or other related field.
• Good command in Bahasa Malaysia and English both written and oral.
• Must be able to work as a team.
• 7 years of working experiences in parking management/ facility management and relevant experience
• Employment is under PHB Facility Management Berhad, a subsidiary company to Pelaburan Hartanah Berhad.