executive (clinical posting unit and administration)

3 days ago

Kota Kinabalu, Sabah, Malaysia Cyberjaya College Kota Kinabalu Full time

Job Overview:

To liaise and coordinate clinical posting placement matters and provide academic administrative support to the Head of Academic.

Responsibilities:

A. CPU

  • Liaise with Program Coordinator (Business Studies, Healthcare, Nursing, Pharmacy, Physiotherapy and Psychology) regarding clinical posting / industrial placement matters and send out applications to obtain approval for posting.
  • Prepare and submit TRF for clinical posting to Logistics Unit at least 1 month before posting date.
  • Prepare name list of students and ensure payment for KKM facility usage fee is paid 3 months before posting starts.
  • Prepares and sends out appointment letters for industrial advisors / local preceptors for all programs.
  • Checks claims from Clinical Instructors / Local Preceptors and raise PAR for their claims.

B. Academic Administrative Tasks

  • Assists with the preparation of PRP for academic related matters (e.g Part-time CI and Lecturers, Local Preceptor, Academic activities, etc).
  • Assist with procurement processes and follow up on payment related matters.
  • Check keying-in of student attendance, collect students' attendance and summarize the daily attendance for all programs on a monthly basis.
  • Monitor and prepare a summary of bridging class attendance (when required).
  • Gather reports and submit to HOD
  • Monthly reports from Program Coordinators (before the 10th of each month)
  • Subject and lecturer evaluation
  • Late submission of exam papers and exam marks
  • Mentor-mentee report
  • Audit classroom teaching of lecturers on a daily basis and submit a summarized report to HOD on a weekly basis.
  • Set up and coordinate monthly academic management meeting
  • Maintain and take minutes of meeting.
  • To undertake any other reasonable ad hoc assignments as may be directed by the immediate superior from time to time.

Preferred Qualifications:

  • Diploma/Degree and other related fields
  • Preferably experienced in related field
  • Positive attitude
  • Good command in English and Malay
  • Able to maintain a good relationship with superior, colleagues, students and other external parties

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