Receptionist cum Human Resources Assistant

20 hours ago

Johor Bahru, Johor, Malaysia Netherlands Maritime University College Full time

Key Responsibilities: Receptionist cum Human Resources Assistant

  • Perform general reception responsibilities such as answering incoming calls, handling queries and transferring calls
  • Greeting, welcoming and directing the visitors appropriately and notifies the company personnel of the visitors arrival
  • Coordinate the administrative reception of visitors (arrangement of vehicles, hotels, dining, etc.)
  • Handling of all incoming local/overseas couriers/mails. Perform general mailroom responsibilities. Record receipt of documents or parcel to ensure proper accountability
  • Data entry, documentation processing, and filing systematically
  • Write a formal letter in Bahasa Melayu & English
  • Ensuring the service agreement are keep up-to-date such as Fire Extinguisher, Water Dispenser, and checking on service schedules for other office amenities and appliances
  • Create and ensure the administrative e-folders are kept up-to-date e.g.: Phone Directory
  • Main Festive celebration/Meetings/Conference/Training: sourcing for catering, placing of orders, coordination of setup
  • Preparing of refreshments, plating, cleaning of utensils, arrangement of the drinks and foods before the meetings, clearing the used utensils, replenish the refreshments, chair arrangements, arrange takeaway lunch when required
  • Source and procure office stationery, office equipment, pantry supplies
  • Ensuring storage room are kept tidy and inventories are adequate for the requirement
  • Tidy and maintain the reception area
  • Provide day-to-day admin adhoc supports

Competency

  • Proven work experience as a Receptionist, Front Office Representative or similar role ·
  • Proficiency in Microsoft Office applications ·
  • Hands-on experience with office equipments (e.g. printers etc.) ·
  • Professional attitude and appearance ·
  • Solid written and verbal communication skills in Bahasa Melayu & English ·
  • Ability to be resourceful and proactive when issue arise ·
  • Excellent organizational skills ·
  • Multi-tasking and time-management skills, with the ability to prioritize tasks ·
  • Customer service attitude

Job Type: Contract

Application Question(s):

  • What is your current employment status? Please include your availability notice for employment.
  • What is your expected salary?

Work Location: In person

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