HR Payroll Executive

Location : The British International School of Kuala Lumpur

Reporting To   : Head of Human Resources

Job Purpose   :-

As our Payroll Executive, you will assist the HR team in maintaining the school's payroll processes. You will need to perform and prioritise multiple tasks at a fast pace, high volume environment. You are responsible for processing and carrying out all transactions related to payroll and liaising with various Government Departments (Lembaga Hasil Dalam Negeri, EPF, SOCSO etc)

Other Key Relationships

Internal: Principal, Head of Human Resources, Head of Secondary, Head of Primary & Admin Department

External:

o   Lembaga Hasil Dalam Negeri

o   EPF

o   SOCSO

o   Medical Insurance (MSH & AIA)

o   HRD Corp Fund

Job Description:

o   Ensuring all payroll transactions are processed efficiently

o   Collecting, calculating, and entering data to maintain and update payroll information

o   Compiling summaries of earnings, taxes, deductions, leave and non-taxable wages and reporting on this.

o   Resolving payroll discrepancies

o   Maintaining payroll operations by following policies and procedures

o   Developing ad hoc financial and operational reporting as needed

o   Ensuring that statutory payments are compliant with current legislations.

Specific Duties and Responsibilities:

o   Preparation of the monthly payroll including: extracting the hours (through time sheets) worked by the part-time employees, ASA payments and overtime payments. Inputting the required information into Quickpay. Checking the payroll, distributing payslips; month end reporting and reconciliations.

o   Ensuring Real Time Information reports are made in accordance with payroll deadlines.

o   Ensuring the calculation of all salary deductions are made accurately and that payments to the appropriate authorities are made on a timely basis.

o   Registration of employees for all relevant statutory contributions as well as opening of HSBC Bank.

o   Maintenance of all salary records to meet statutory requirements.

o   Year-end processing of EA for all current staff as well as leavers.

o   Liaising with Heads of Departments in order to ensure that all relevant documentation is received and processed relating to New Starters, Leavers and any other contractual changes.

o   Calculation of employees' entitlement to Sick Leave or Unpaid Leave for Teachers for salary computation.

o   Dealing with routine pay and statutory queries from staff.

o   Attend relevant training courses to keep up to date with legislation and processes.

o   Assist with adhoc investigations and reports.

o   End to end processing of monthly payroll.

o   On-going maintenance of payroll system and leave planning system.

o   Updating and maintaining payroll records.

o   Liaising with staff and management on payroll related queries.

o   Interpreting awards/agreements and contracts in relation to overtime, shift allowances etc.

o   Undertaking required reporting, both internal and statutory reporting.

o   Handle in & out of staff accommodation and flight matters

o   Payroll Briefing – setting up new starters (non-resident tax application) and leaver (non-resident/resident tax application & EPF withdrawal).

o   Calculation and payment of termination payments.

o   Processing increases and calculation of back pays.

o   Processing of Year-End Tax filing, Tax Clearance and Refunds as well as EPF withdrawals

o   Handle benefits administration i.e. Employee's medical insurance & etc

o   Handle learning & development administration

o   Handle the HRD Corp Fund administration & monitor levy balance utilisation

Compliance Reporting

o   Prepare and/or complete various mandated reports/trackers/updates on the following:

• Monthly payroll Report
• FTE Report
• Salary payments to employees with valid Employment Visa
• All expat employees registered with HSBC Bank
• New Hire and Leaver
• Reports on EPF increases/decreases
• List of Employees on Accommodation Allowances

o   Maintain and update as needed statistical information on diversity make-up for internal use and reporting requirements.

Knowledge Management

o   Place key documents on the Shared drive, including policies, templates, forms, contact lists, etc.

o   Maintain the e-filing system of shared network drives: saving all relevant information to the designated location.

o   Respond to information requests from colleagues/employees in a timely manner.

o   Performs other duties as assigned.

Personal Specifications

o   Demonstrated ability to perform and prioritize multiple tasks in a fast paced, high volume environment.

o   Demonstrated ability to develop positive working relationships with hiring managers.

o   Demonstrated ability to be flexible, resilient, solution oriented, creative.

o   Cross-cultural sensitivity, knowledge of and ability to work with people of diverse backgrounds.

o   Solid oral and written communication skills that are clear, concise and professional.

o   Proficiency in word processing, spreadsheets and databases including resume management systems.

o   Excellent organizational skills and strong attention to detail.

o   Strong interpersonal skills and the ability to work effectively both in groups as well as independently.

o   Demonstrated sensitivity and discretion when handling confidential information.

Qualifications

o   Minimum qualification is Bachelor's Degree (Business Administration/Account/related)

o   Five plus (5+) years of experience in full cycle payroll and benefit procedures.

o   Good understanding of organization structures, HR operational policies and procedure including human resources systems

o   Demonstrates good relationship building and management skills.

o   Highly developed communication skills, written, listening and speaking

o   Able to work autonomously and get on with the work

o   Quickpay (HR2000), SuccessFactors(SAP)

Personal Attributes

o   High levels of personal integrity

o   Flexible and positive approach to work

o   Excellent organisational and time-management skills; high attention to detail

o   Adaptable to working in a fast paced ever changing environment.

o   Ability to work under pressure and remain calm.

o   Have the ability to travel, if requested.

o   Demonstrate cross-cultural sensitivity, knowledge of and ability to work with people of diverse backgrounds.

Create Your Future

We're Nord Anglia Education, the world's largest international schools organisation. Every day, our teachers and support colleagues help our thousands of students achieve more than they ever imagined possible.

A transformational education at one of our schools is focussed on excellent academic outcomes, creativity, wellbeing, and international connectedness. Our innovative use of educational technology also creates a personalised, 21st century learning experience for all students, while our global scale means we can recruit and retain the world's best teachers and offer unforgettable events and expeditions.

Our people are empowered to make a difference in their fields of expertise. Our fast pace of growth requires evolution and change from everyone, giving you the chance to define the role you do in the future. This challenges the learning agility of our employees and ensures every day brings interesting new experiences.

Founded in 1972 in the United Kingdom, our first international school opened in 1992 in Warsaw, followed by rapid growth across the world since the 2000s.

When you join our team, you'll become part of a global family of experts working for a fast-growing premium international brand.