Purchasing/Sales Admin Executive

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia BELLEZZA CERAMICHE GALLERY SDN. BHD. (formerly known as Apex Ceramics Gallery) Full time 20,000 - 40,000 per year

Purchasing Admin Job Description:

· Prepare and process purchase orders (Pos).

· Follow up with suppliers to ensure timely delivery and resolve discrepancies

· Update the system regularly with accurate purchasing and inventory data. Conduct periodic stock checking and verify system accuracy.

· Assist in preparing monthly purchasing and costing reports.

· Maintain all purchasing documentation and supplier records. Handle correspondence with suppliers and internal departments.

Requirements:

· SPM holder or higher qualification.

· At least 2-3 years of working purchasing experience and related field is required.

· Proficient in Microsoft Excel (Pivot Table, VLOOKUP, IF formulas), Word, Autocount system.

· Candidate must be able to work alternative for weekends (Saturday).

· Candidate fluent in Mandarin (Verbal & Written) preferable due to the need handling Mandarin language documents and liaising with vendor.

· Good negotiation, communication, and organizational skills. Able to work independently with strong attention to detail.

Sales Admin Job Descriptions:

· Receiving orders from customers via mail, phone, or other electronic means.

· Obtaining customers' details and billing information, and entering the information correctly on the order form.

· Notifying departments when supplies of items are low, or when orders could deplete available supplies.

· Informing customers about prices, shipping dates, and anticipated delays.

· Preparing invoices, shipping documents, and contracts.

· Forwarding information to the correct departments for delivery of the order.

· Inspect outgoing orders to ensure compliance with customer specifications.

· Liaising with production, sales, shipping, warehouse, or delivery personnel to trace or accelerate shipments.

· Recommending merchandise or services that will meet or improve upon customers' needs.

Requirements

· SPM holder or higher qualification.

· Prior work experience in a similar field is preferred.

· Computer literacy, including word processing, spreadsheet, and Autocount system.

· Candidate must be able to work alternative for weekends (Saturday).

· Willingness to receive on-the-job training

· The ability to handle customer complaints in a professional and calm manner.

· Excellent written and verbal communication skills.

· Analytical thinking, and excellent attention to detail.

· Superb time management skills and the ability to coordinate team activities.

Benefits

· Lunch provided

· KWSP

· SOCSO

· Medical claim included

· Annual and medical leave shall be in accordance with the prevailing Labour Law

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