Office Administration Coordinator

4 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Emers Malaysia Sdn Bhd Full time

Key Responsibilities

Office Administration & Operations

● Oversee day-to-day office operations and ensure a well-organized working environment.

● Handle company documentation, filing systems, and data management.

● Ensure compliance with local regulations, safety standards, and company policies.

● Report back to HQ with all matters.

Back-Office Coordination

● Act as the main liaison between HQ, regional teams, and local staff for administrative matters.

● Support HR processes including recruiting, onboarding/offboarding, leave tracking, and employee records (non-confidential portions).

● Assist with finance-related tasks such as invoice processing, petty cash, expense claims, and monthly reporting.

● Coordinate logistics for business needs, including shipment support, meeting arrangements, travel planning, and document preparation.

Sales Team Support

● Provide administrative support to the sales team, including preparing quotations, contracts, and sales documents.

● Assist with sales reporting, pipeline updates, and CRM data accuracy.

● Coordinate sample management, product shipments, and customer communication when needed.

● Ensure timely follow-up on internal requests to help the sales team meet deadlines and targets.

Qualifications

● Diploma or Bachelor's degree in Business Administration, Management, or related field.

● 3–5 years of experience in office administration or operations management, preferably in a regional or multinational company.

● Strong organizational and multitasking abilities with high attention to detail.

Job Type: Full-time

Pay: RM6, RM7,000.00 per month

Benefits:

  • Additional leave
  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Work Location: In person



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