Office Administration Coordinator
4 days ago
Key Responsibilities
Office Administration & Operations
● Oversee day-to-day office operations and ensure a well-organized working environment.
● Handle company documentation, filing systems, and data management.
● Ensure compliance with local regulations, safety standards, and company policies.
● Report back to HQ with all matters.
Back-Office Coordination
● Act as the main liaison between HQ, regional teams, and local staff for administrative matters.
● Support HR processes including recruiting, onboarding/offboarding, leave tracking, and employee records (non-confidential portions).
● Assist with finance-related tasks such as invoice processing, petty cash, expense claims, and monthly reporting.
● Coordinate logistics for business needs, including shipment support, meeting arrangements, travel planning, and document preparation.
Sales Team Support
● Provide administrative support to the sales team, including preparing quotations, contracts, and sales documents.
● Assist with sales reporting, pipeline updates, and CRM data accuracy.
● Coordinate sample management, product shipments, and customer communication when needed.
● Ensure timely follow-up on internal requests to help the sales team meet deadlines and targets.
Qualifications
● Diploma or Bachelor's degree in Business Administration, Management, or related field.
● 3–5 years of experience in office administration or operations management, preferably in a regional or multinational company.
● Strong organizational and multitasking abilities with high attention to detail.
Job Type: Full-time
Pay: RM6, RM7,000.00 per month
Benefits:
- Additional leave
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Work Location: In person
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