HSE Admin

To provide administrative support for the Health, Safety, and Environment (HSE) function, ensuring accurate record-keeping, compliance documentation, and smooth coordination of safety activities across the organization.

Key Responsibilities:

• HSE Documentation & Record-Keeping
• Maintain records of safety audits, inspections, incident reports, and training attendance.
• Update and file HSE documents such as SOPs, permits, risk assessments, and compliance reports.
• Ensure all records are accurate, up-to-date, and easily accessible for audits or inspections.
• Support HSE Operations
• Assist in organizing HSE training sessions, safety drills, and workshops.
• Track and follow up on corrective actions from safety audits or incident investigations.
• Coordinate the issuance and maintenance of PPE and other safety equipment.
• Reporting & Communication
• Prepare routine HSE reports for management review.
• Assist in compiling data for monthly, quarterly, or annual HSE performance reports.
• Communicate safety updates and reminders to relevant departments and employees.
• Compliance & Coordination
• Support the HSE team in ensuring compliance with local regulations (DOSH, OSHA Malaysia) and company safety policies.
• Assist during internal or external HSE audits by preparing necessary documentation.
• Coordinate with contractors, suppliers, and other stakeholders regarding HSE requirements.
• Administrative Support
• Manage HSE-related correspondence, emails, and documentation.
• Monitor HSE budgets and procurement of safety supplies as required.
• Assist in general administrative tasks to support HSE team efficiency.

Key Performance Indicators (KPIs):

• Accuracy and timeliness of HSE records and reports
• Compliance with safety documentation requirements
• Timely coordination of HSE trainings and drills
• Follow-up and closure of corrective actions from audits or incidents

Qualifications & Skills:

• Diploma or Bachelor's degree in Occupational Safety & Health, Environmental Science, or related field.
• 1–3 years of experience in HSE administration or support role.
• Familiarity with local safety regulations and HSE standards (DOSH, ISO
• Strong organizational, communication, and data management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic ERP/HSE software.

Working Conditions:

• Office-based, with occasional site visits for documentation or coordination purposes.
• Standard working hours, may involve assisting during HSE drills, audits, or emergency situations.

Job Type: Permanent

Pay: RM2, RM3,200.00 per month

Work Location: On the road