Finance Operations Executive

1 day ago

Petaling Jaya, Selangor, Malaysia GamBit Group Full time 60,000 - 80,000 per year

Purpose of Role

The Finance Operations Executive is responsible for end-to-end processing of client fund settlements within the OTC Business Division. This includes monitoring client transactions, coordinating with Customer Service and agents, handling fund transfers, ensuring compliance, and preparing monthly reports for management. The role ensures accurate, timely, and secure financial operations to support the division's business growth and regulatory requirements.

Key Responsibilities

1. Client Fund Settlement Process

  • Monitor and process client-initiated fund transactions (fund-in and fund-out).
  • Acknowledge and track transactions in coordination with Customer Service (CS).
  • Validate transaction details and maintain the transaction tracking worksheet.
  • Oversee and process trade settlements after confirmation from the console/worksheet.
  • Initiate client fund transfers once trading is completed.
  • Share proof of transfers/slips with Customer Service for onward communication with agents.

2. Commission & Referral Payments

  • Prepare commission/referral calculations for agencies, agents, and sales personnel in line with agreed structures.
  • Verify accuracy of commission/referral figures against transaction records.
  • Arrange timely payments and maintain supporting documentation for audit purposes.

3. Financial Operations & Compliance

  • Ensure compliance with company policies, regulatory guidelines, and internal SOPs during all transaction processes.
  • Maintain clear audit trails and documentation for all fund movements.
  • Assist in the preparation and submission of compliance-related reports.

4. Monthly Reporting & Analysis

  • Prepare and submit monthly financial and operational reports for the OTC Business Division.
  • Reconcile fund movements, charges, and trading settlements.
  • Highlight key transaction volumes, processing times, and exceptions/issues.
  • Provide insights for improving efficiency and control measures.

5. Cross-Department Collaboration

  • Work closely with Customer Service to ensure smooth transaction acknowledgements and updates.
  • Liaise with agents through CS to support client queries.
  • Support Finance, Compliance, and Management in resolving transaction discrepancies.

Qualifications & Requirements

  • Bachelor's Degree in Finance, Accounting, Business, or related field.
  • 2–3 years' experience in finance operations, fund settlement, or banking preferred.
  • Strong knowledge of financial reporting, reconciliation, and compliance processes.
  • Proficiency in Microsoft Excel and familiarity with financial systems or consoles.
  • Detail-oriented with strong analytical and problem-solving skills.
  • Good communication skills and ability to work cross-functionally.
  • Integrity and commitment to handling sensitive financial information.

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