Admin Senior Executive

Company: Armstrong Electronics Sdn Bhd

Location: Kulai, Johor

Mandarin Speaker is preferred for this position.

We are looking for a dynamic and creative person to join our team.

This position will support the administrative operations of the organization by overseeing daily office functions, assisting in managing staff, and ensuring a smooth workflow. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with various teams.

You will play an important role in:-

Office Management:

• Assist in the coordination and supervision of daily administrative activities in AEM. · Ensure office supplies are stocked and equipment is maintained.
• Organize and manage office layouts and seating arrangements.

Staff Support:

• Provide support to the HOD in managing staff schedules and responsibilities.
• Assist in onboarding new employees and training existing staff on administrative procedures. · Transport & Logistic arrangement for staffs, customer, VIP · Manager Domitory Management

Documentation and Reporting:

• Maintain and organize company records, files, and documents.
• Prepare reports and presentations as needed for meetings and management.

Communication:

• Serve as a point of contact for internal and external communications.
• Draft and edit correspondence, memos, and other documents.

Project Coordination:

• Assist Country Admin Snr Mgr in the planning and execution of administrative projects and initiatives.
• Collaborate with other departments to ensure administrative needs are met.

Internal & External Audits:

• Oversee Admin dept compliance and audits related to ISO system, BCMS, RBA, CSR, EMS, OHSAS. Implement corrective actions and improvements based on audit findings

Compliance and Policies:

• Help enforce Admin policies and procedures.
• Assist in maintaining compliance with relevant regulations and standards.

6S Activities:

• Implement & Promote 6S (Sort, Set in order, Shine, Standardize, Sustain, Safety) initiatives within the plant.
• Carry out routine audit to drive a culture of cleanliness, organization, and safety in the workplace.

Share services

• To provide shared services support on office administration roles as and when required.

To be successful in this role, you will need to have:-

• Min 5 years' experience in administration in manufacturing industry.
• Diploma or Degree in business administration or equivalent
• Proven experience in administrative and facilities management
• Knowledge of business licensing processes and government compliance requirements.
• Familiarity with ISO 9001, EMS, OHSAS standards and audit procedures.
• Good organizational and leadership skills.
• Good communication and interpersonal abilities.
• Result oriented & able to work independently.
• Proficiency in MS Office and relevant software applications.

Key Competencies:

• Good knowledge in admin management with a focus on efficiency and process improvement.
• Experience in overseeing documentation control, process improvement initiatives, and supporting audits.
• Proven ability to identify challenges within the administrative function and implement effective solutions.
• Ability to lead and inspire a team, fostering a positive and collaborative work environment.
• Attention to details and accuracy.
• Adaptability and ability to work in a fast-paced environment.
• Ethical and uphold professional conduct.

Job Type: Full-time

Application Question(s):

• Name the Microsoft Office that you familiar with: Excel Pivot table, Excel Vlookup, PowerPoint.
• How long is your serving notice?
• What is your current salary?
• What is your expected salary?

Experience:

• Administrative: 5 years (Required)
• 5S / 6S activities: 3 years (Required)
• Manufacturing: 3 years (Required)

Language:

• Mandarin (Preferred)

Work Location: In person