Regulatory Documentation Executive

2 days ago

Puchong New Village, Malaysia KJM Food Industries Sdn Bhd Full time 2,300 per year

Industry: FMCG

Location: Taman Mas, Puchong, Selangor Malaysia

Key Responsibilities1. Regulatory Documentation & Compliance

  • Maintain and update all product regulatory documentation in accordance with Malaysian standards and industry requirements.
  • Prepare, organize, and track certification files, renewal documents, and regulatory records.
  • Support the preparation of compliance submissions to authorities, certification bodies, and auditing organizations.
  • Ensure timely filing and safekeeping of all regulatory approvals, certificates, and documentation.

2. Certification & Standards Support

  • Assist in coordinating product certification applications, renewals, and related documentation.
  • Communicate with suppliers to collect specifications, COAs, declarations, ingredient lists, product certificates, and supporting documents.
  • Monitor document expiry dates and follow up to ensure timely renewal or updates.

3. Internal Coordination

  • Liaise with QA, R&D, Production, and Procurement to gather accurate product information.
  • Assist in preparing documentation packs for audits (internal or external).
  • Support internal teams by providing updated regulatory formats, requirements, and checklists.

4. Data Management & Record Control

  • Maintain an organized digital and physical filing system for quick retrieval of records.
  • Ensure version control and SOP compliance across all regulatory documents.
  • Generate routine reports on pending renewals, documentation status, and compliance observations.

5. Process Improvement

  • Assist in improving documentation workflows to enhance accuracy and efficiency.
  • Support implementation of new regulatory or documentation requirements based on updated guidelines.

6. Administrative Support

  • Manage communication with external agencies, suppliers, and certification bodies regarding documentation matters.
  • Provide administrative support for compliance-related meetings, audits, and projects.

Job RequirementsEducation & Experience

  • Diploma or Degree in Food Science, Business Administration, Quality Management, or related fields.
  • 1–2 years of experience in documentation, regulatory compliance, QA/standards, or admin roles (preferably in FMCG).
  • Fresh graduates are encouraged to apply (training will be provided).

Skills & Knowledge

  • Basic understanding of food regulations, standards, or certification processes in Malaysia (training can be provided).
  • Good knowledge of documentation processes, record control, and administrative workflows.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • Ability to manage multiple files and deadlines simultaneously.

Personal Attributes

  • Highly organized with strong attention to detail.
  • Good communication and coordination skills.
  • Responsible, proactive, and able to follow structured procedures.
  • Willing to learn certification- and compliance-related requirements.

Job Types: Full-time, Permanent

Pay: RM1, RM2,300.00 per month

Benefits:

  • Additional leave
  • Free parking
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Ability to commute/relocate:

  • Puchong: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • What is your notice?
  • What is your expected salary?
  • Do you accept working hour from 8.00 am to 6.00 pm daily, from Monday to Friday?

Education:

  • Diploma/Advanced Diploma (Preferred)

Language:

  • Bahasa Malaysia (Preferred)
  • English (Preferred)

Work Location: In person

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