Admin Executive

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia Best Momentum Sdn Bhd Full time

We are seeking a highly organized and proactive Admin Executive to be the backbone of our daily office operations. In this pivotal role, you will provide comprehensive administrative support to our team, ensuring efficiency and smooth workflow. The ideal candidate is a master of multitasking, possesses excellent communication skills, and thrives in a fast-paced environment. You will be the go-to person for a wide range of tasks, from managing schedules to coordinating office activities.

Key Responsibilities

Office Management & Operations:

  • Serve as the first point of contact for visitors, answering and directing phone calls in a professional manner.
  • Manage office supplies inventory and place orders as needed, ensuring the office is always well-stocked.
  • Maintain a clean, organized, and welcoming office environment.
  • Coordinate with vendors, suppliers, and building management.
  • Handle incoming and outgoing mail and courier services.

Administrative Support:

  • Provide high-level administrative support to managers and team members, including scheduling meetings, managing calendars, and making travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Organize and maintain filing systems, both electronic and physical.
  • Record and distribute minutes of meetings as required.

Communication & Coordination:

  • Act as a liaison between internal departments and external contacts.
  • Facilitate internal communication (e.g., distribute information and schedule presentations).
  • Assist in the planning and execution of company events, meetings, and conferences.

Data Management & Reporting:

  • Assist in the preparation of reports, spreadsheets, and data entry with a high degree of accuracy.
  • Maintain confidential and sensitive information with discretion.

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