production clerk

JOB DESCRIPTION

• Prepare, update, and maintain all production-related documents (work orders, job sheets, daily production reports, logbooks, checklists, etc.).
• Ensure accuracy of data entry in production systems/software.
• File and organize documents for easy retrieval and audit purposes.
• Record production output, downtime, rejects, and materials used.
• Assist in preparing daily/weekly/monthly production schedules.
• Distribute job orders to production teams and ensure instructions are clear.
• Coordinate with warehouse for material issuance and returns.
• Inform relevant parties if shortages or delays occur.
• Monitor raw material, WIP (work in progress), and finished goods movement.
• Update material usage reports and ensure accuracy of records.
• Assist in stock checks and reconciliation with the warehouse.
• Ensure proper documentation for material transfers and usage.
• Liaise with Production Supervisor/Manager on work progress.
• Notify departments on urgent job orders or schedule changes.
• Assist in handling customer or internal requirements related to production documents.
• Prepare daily, weekly, and monthly production reports.
• Ensure reports are submitted on time and reflect accurate data.
• Highlight discrepancies, shortages, or issues detected in reports.
• Assist in preparing SOPs, forms, and templates used in production.
• Support other administrative tasks assigned by the management or supervisor.
• Maintain proper housekeeping and organization of the production office area.

MINIMUM REQUIREMENT

• SPM / Diploma in Business, Administration, Manufacturing, or related field.
• At least 1–2 years working experience in administrative or production support roles.
• Basic knowledge of production workflow and manufacturing processes (preferred).
• Proficient in Microsoft Excel, Word, and data entry.
• Familiar with ERP/MRP systems (added advantage).
• Ability to organize files, documents, and schedules.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Able to work under pressure and meet deadlines.
• Reliable, disciplined, and able to maintain confidentiality.

Job Type: Permanent

Pay: RM2, RM2,300.00 per month

Benefits:

• Free parking

Work Location: In person