Senior Accounts Executive

Job Responsibilities:

1. General Accounting & Bookkeeping

• Maintain accurate general ledger records in accordance with accounting standards.
• Prepare and post journal entries for monthly closing activities.
• Ensure timely reconciliation of bank accounts, vendor statements, and other ledgers.

2. Accounts Payable (AP) & Receivable (AR)

• Oversee processing of supplier invoices, purchase orders, and payment cycles.
• Monitor accounts receivable, issue invoices, and follow up on outstanding payments.
• Reconcile customer and supplier accounts regularly to ensure accuracy.

3. Financial Reporting & Analysis

• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Support budgeting, forecasting, and variance analysis tasks.
• Compile cost and expense reports related to projects and operations.

4. Project & Job Costing

• Track and report on expenses by project or job site, including materials, labor, and subcontractor costs.
• Collaborate with project managers to ensure accurate cost allocation and timely billing.
• Identify discrepancies and investigate variances between estimated and actual costs.

5. Taxation & Statutory Compliance

• Prepare and file statutory tax submissions (e.g., SST, income tax, withholding tax) in compliance with local regulations.
• Maintain updated knowledge of tax laws and liaise with tax consultants or authorities as needed.
• Ensure compliance with relevant accounting and regulatory standards (e.g., MFRS, SSM).

6. Internal Controls & Audit Support

• Enforce company policies and internal control procedures across accounting activities.
• Assist in internal and external audit preparations, providing required documentation and clarifications.
• Recommend improvements in accounting systems and processes to enhance accuracy and efficiency.

7. Team Support & Cross-Department Collaboration

• Provide guidance and support to junior accounts staff.
• Coordinate with procurement, HR, and project teams to ensure smooth financial operations.
• Support the Finance Manager or Senior Finance Manager in ad hoc projects and reporting tasks.

8. ERP & Software Utilization

• Use accounting software (e.g., SQL, AutoCount, SAP, or QuickBooks) for day-to-day transactions and reporting.
• Ensure accurate data entry and system maintenance to support financial accuracy and reporting.
• Assist with system upgrades, testing, or transitions as needed.

Requirements:

Education & Certification:

• Possess a recognized Bachelor's Degree in Accounting, Finance, or related field.

• Professional certification (e.g., ACCA, CPA, CIMA) is an added advantage.

Experience:

• Minimum 5 years of relevant working experience in accounting, preferably in construction, engineering, or project-based industries.

• Hands-on experience in general ledger maintenance, account reconciliation, AP/AR, and project costing.

Technical Skills:

• Proficient in accounting software (e.g., SQL, AutoCount, SAP, or equivalent).

• Strong working knowledge of Microsoft Office, particularly MS Excel (pivot tables, VLOOKUP, etc.).

• Solid understanding of financial regulations, taxation, and local statutory requirements.

Analytical & Problem-Solving Skills:

• Strong analytical mindset with attention to detail and accuracy.

• Capable of interpreting complex financial data and providing insights to management.

Communication & Interpersonal Skills:

• Able to communicate effectively across departments and with external stakeholders.

• Good command of English and Bahasa Malaysia, both spoken and written.

Team & Leadership Attributes:

• Self-motivated, able to work independently with minimal supervision.

• Team-oriented with the ability to mentor junior team members and support collective goals.

• Strong interpersonal skills with the ability to collaborate and build relationships at all levels.