Project Secretary

2 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia NRY Architects Sdn Bhd Full time 24,000 - 36,000 per year

JOB DESCRIPTION

POSITION TITLE : PROJECT SECRETARY

JOB RESPONSIBILITIES:

  • Co-ordination of project meetings including room bookings, equipment for meeting , or any document as required in the meeting.
  • Forward all potential documentation (hard copy and electronic) to Project Director/ Project Architect/ Architect.
  • Distribution of incoming/outgoing hard copy correspondence (including attachments), filing and scanning of same in accordance with our filing structure and liase with Project Director/ Project Architect/ Architect.
  • Ensuring that all electronic correspondence is processed in accordance with procedures.
  • Maintenance of all secretarial administrative electronic files in accordance with procedures .
  • Maintaining email project and calendars by entering meeting details (including location and etc).
  • Informing relevant team members/departments of team absences or any meeting to Human Resources department.
  • Travel arrangements- to ensure compliance with company policy, using our travel requisition form forwarding to Project Director and Human resources department for authorisation and implementation .
  • Liaise with travel agents for booking flight ticket.
  • LiaIse with despatch for any correspondence need send out.
  • Prepare certificate of payment to contractor by respective project.
  • RFI and MAF form has issued by architect and send email to contractor by respective project.
  • Flexibility and cover within the secretarial administration team when required.
  • Undertake other ad hoc duties as may be required form time to time.

JOB REQUIREMENTS:

  • Candidate must possess at least a Professional Certificate, Advanced/Higher/Graduate/ Diploma or Bachelor in Secretarial or equivalent.
  • Able to demonstrate proficiency in using Microsoft Outlook, Word and Excel
  • Required language(s): Proficient in Bahasa Malaysia and English.
  • At least 1 year(s) of working experience in the related field is required for this position.
  • Candidate must possess pleasant personality, multi-tasking abilities, strong organization and documentation skills.
  • Able to work independently and as part of an effective team.

Candidate who are serious and interested you may send resume to

Shortlisted candidate will be contacted by Human Resources Department.

Proposed Salary Range: RM 2000-RM3000

Job Type: Full-time

Pay: RM2, RM3,000.00 per month

Benefits:

  • Health insurance
  • Maternity leave

Education:

  • Diploma/Advanced Diploma (Preferred)

Experience:

  • Secretary: 1 year (Preferred)

Language:

  • English (Preferred)
  • Mandarin (Preferred)
  • Bahasa (Preferred)

Work Location: In person

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