Project Secretary

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Denniston Sdn. Bhd. Full time 24,000 - 84,000 per year

We are seeking a dedicated and highly organized Secretary to provide full administrative support to our Senior Management and Design Consultants. This role is key in ensuring the efficiency of day-to-day operations and enabling our leadership team to focus on project execution and strategic priorities.

The ideal candidate is proactive, detail-oriented, and capable of handling confidential information with discretion. You should be comfortable working in a fast-paced, international environment and able to juggle multiple tasks with professionalism.

Responsibilities:

  • Provide administrative support to Senior Management (Head of Projects, Head of Design, Head of Operations) and project teams.
  • Manage daily communications including emails, phone calls, letters, and meeting coordination.
  • Draft, review, and manage correspondence and documentation on behalf of senior staff.
  • Assist with scanning, printing, filing, and organizing project-related materials, including drawings, reports, photos, and presentations.
  • Monitor and track project timelines and deliverables to ensure that deadlines are met.
  • Provide updates on project progress and address any issues or concerns in a timely manner.
  • Maintain both digital and physical filing systems for easy access and retrieval of project documents.
  • Organize travel arrangements for Senior Management and team members (e.g., flights, hotels, transportation, and presentation materials).
  • Coordinate meetings and prepare minutes when required.
  • Handle confidential information with professionalism and discretion at all times.
  • Support with research, reports, and presentation preparation as needed.
  • Manage administrative tasks such as expense claims, stationery supply, courier services, and other operational needs.
  • Step in to support other team members and undertake ad hoc duties or other administrative and secretarial as required by immediate supervisor or team members.

Requirements:

  • Diploma or Degree in Business Administration or equivalent.
  • At least 7 years of relevant experience in a similar role; experience in international or design-focused companies is an advantage.
  • Excellent organizational skills with attention to detail and time management.
  • Fluent in both spoken and written English.
  • Strong interpersonal skills and the ability to work well across all levels of the organization.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and Gmail; willing to learn other software/tools as needed.
  • Ability to multitask and work effectively under pressure.
  • High level of discretion and integrity when handling confidential matters.
  • Professional and pleasant personality with a team-oriented mindset.
  • Flexibility to work beyond regular hours when necessary.

Job Types: Full-time, Contract

Contract length: 24 months

Pay: RM2, RM7,000.00 per month

Work Location: In person

  • Secretary

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Agensi Pekerjaan Talentvis Malaysia Sdn Bhd Full time 40,000 - 60,000 per year

    As a Team Assistant/Secretary, you will play a pivotal role to support various aspects of business operations as the business grow and scale. Team Assistant role to report and trained by Executive Assistant. You will be exposed among various business functions such as but not limited to:Sourcing and ProcurementBusiness DevelopmentAccount...

  • Corporate Secretarial

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia ib vogt Full time 40,000 - 80,000 per year

    Company Description ib vogt is firmly committed to supporting the decarbonisation of the global electricity sector. The company focuses on the global development of turnkey PV plants and battery storage projects as well as the expansion of its IPP portfolio. In these areas, the company performs all integral services of the value chain from development,...

  • Company Secretary

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia FRANKY Group of Companies Full time 80,000 - 120,000 per year

    Company DescriptionFRANKY Group of Companies, established in 1981 as Franky Construction Sdn Bhd, has a strong presence in the civil and construction industries. Over the last decade, the company has diversified into mining, property development, materials supply, hospitality, and plantation. The group has completed projects worth more than RM3 billion,...

  • Executive Secretary

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Pestec International Berhad Full time 60,000 - 120,000 per year

    Key ResponsibilitiesManage and coordinate executive schedules, meetings, and travel arrangements.Prepare correspondence, reports, meeting minutes, and presentations.Handle confidential documents and information with a high degree of professionalism.Liaise with internal departments, project teams, and external stakeholders to ensure smooth communication and...

  • Manager-Corporate Secretarial

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Genting Berhad Full time 150,000 - 250,000 per year

    We are hiring Manager - Secretarial Turn your experience into impact - Join our teamKey Responsibilities:Prepare and review secretarial sections of the Annual Report and circulars to shareholders (AGM/EGM), ensuring full compliance with regulatory requirementsCoordinate and oversee corporate exercises , including takeovers, acquisitions, disposals, and...

  • Senior Manager of Company Secretary

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Talent Houz Full time 90,000 - 120,000 per year

     About the JobOur client, founded in 1974, is a trusted and dynamic professional services firm based in Kuala Lumpur, Malaysia. Specializing in corporate secretarial, tax advisory, and business consultancy, we serve a broad spectrum of clients — from entrepreneurs and SMEs to multinational corporations and public-listed companies.At their company, they...

  • Corporate Secretarial Sr Managers

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia AG Staffing Malaysia Full time 120,000 - 180,000 per year

    Corporate Secretarial Sr Managers (Co Sec for Bursa PLC) - KLCC/KL Sentral (LRT)Job Purpose: Support the Head of Group Corporate Secretarial in overseeing company secretarial functions, ensuring compliance with regulatory requirements, and providing governance advisory to the Board and senior management, as well as mentoring the group corporate secretarial...

  • Corporate Secretarial Associate

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia PeopleLAKE Group Full time 80,000 - 120,000 per year

    About the ClientOur client operates one of Southeast Asia's largest online e-commerce platform, enabling seamless buying and selling across multiple product categories. Their business integrates advanced technology with a strong logistics ecosystem to support fast deliveries and secure transactions. They focus on empowering sellers, enhancing customer...

  • Corporate Secretarial Associate

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Talent Tag Asia Full time 84,000 per year

    About the ClientOur client operates one of Southeast Asia's largest online e-commerce platform, enabling seamless buying and selling across multiple product categories. Their business integrates advanced technology with a strong logistics ecosystem to support fast deliveries and secure transactions. They focus on empowering sellers, enhancing customer...

  • Deputy Manager, Company Secretarial Services

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia KPJ Healthcare Berhad Full time 120,000 - 180,000 per year

    Job Description:Corporate Governance and ComplianceHandle full spectrum of company secretarial matters for both private and public (listed) entities.Draft statutory documents, written resolutions, and announcements to Bursa Malaysia.Review and vet documentation (e.g., minutes, Board papers, statutory documents) prepared by team members (including but not...