Contracts Lead Analyst

2 months ago

Kuala Lumpur, Malaysia BP Business Service Centre Asia Sdn Bhd Full time

Job Summary

Job Description:

Role Synopsis

  • The role of the Contracts team is to drive overall consistency in contracts at a global level while still allowing for regional variation that may be required due to specific country laws or regional specific industry practice.
  • Serve as a key contact for the commercial teams and play an integral role in the development of capability and delivery of business strategy for the team
  • Define and operate process performance and workload measurement metrics

Key Accountabilities:

  • Provide guidance, support, training, and mentoring for Contracts team members
  • Supervise and monitor controls related to creation of contracts for trading transactions or management of electronic confirmation matching processes and systems.
  • Accountable for the accurate preparation of complex deal contracts, ensuring timely execution, liaising with Legal, Regional Contracts, and other stakeholders as necessary.
  • Ensure the review and matching of incoming contracts; timely response or escalation of issues or concerns related to compliance, commercial, or credit exposure.
  • Understand the business performance expectations of the team and accountable for the measurements and reporting of KPIs for area of responsibility.
  • In cooperation with Team Lead/Manager accountable for identifying key stakeholders, building and managing the relationships and customer focus.
  • Develop new and innovative approaches where structured frameworks and contracts are not applicable. Improves the efficiency of the Contracts-related processes.
  • Understand the importance of controls and the obligation to report control deficiencies such as fraud, potential for failure, and failure of internal controls relevant to the Control Process.
  • Leverage a detailed understanding of respective business/function internal controls and translate and apply the Control Framework, internal control policies, and standards and associated procedures at the team level.
  • Handle deviations and exceptions and escalate any significant control breakdown and/or any incipient or improper accounting.
  • Ensure that all SNOW sub-process control requirements are met and action as appropriate. 
  • Ensure all processes are clearly documented and maintained. 
  • Ensure team members fully understand and follow documented processes.
  • Supporting Trading and Shipping audit and data retention requirements.
  • Leading/participating in projects as appropriate
  • Ensure a consistently high level of professionalism, technical expertise, and service delivery.

Key Requirements:

  • Relevant degree
  • at least 5 years of working experience in a corporate environment, with a minimum of 2 years in a Contracts Analyst and/or energy trading experience
  • Experience in managing smaller teams and/or projects
  • Experience in developing and delivering continuous improvements ideas (e.g. process change and/or automation & reporting changes)
  • Working proficiency in English
  • Good technical skills (MS Office)
  • Interest in standard financial trading instruments
  • Ability to prioritize work and be organized, to multi-task, to work under pressure, and comply with strict SLA’s
  • Proven experience in identifying continuous improvement opportunities
  • Ability to understand business drivers and how Contracts support the delivery of the business strategy
  • Strong stakeholder management/customer service capabilities
  • Proven ability to communicate and influence across all levels in the organization
  • Readiness for action and ability to work under pressure
  • Self-confident appearance in relations to the internal contacts
  • Good change management skills
  • Good analytical skills
  • Attention to detail
  • Good work ethics and professionalism
  • Good problem-solving, communication, and interpersonal skills
  • Ability to work as part of a team in a fast-paced environment
  • Commitment to business control including the courage to speak up where appropriate
  • Familiarity with Incoterms shipping terms
  • Contracts/Confirmations and/or energy trading experience

Skills:

Analytical Thinking, Business process improvement, Collaboration, Creativity and Innovation, Curiosity, Customer experience, Decision Making, Group Problem Solving, Internal control and compliance, Resilience, Thought Leadership, Trading knowledge

For further information, and to apply, please visit our website via the “Apply” button below.

Candidates must be resident in Malaysia, or have the right to work in Malaysia.

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