Contracts Lead Analyst

2 months ago

Kuala Lumpur, Malaysia bp Full time

Job summary

**Entity**:
Finance
**Job Family Group**:
Finance Group

**Role Synopsis**
- The role of the Contracts team is to drive overall consistency in contracts at a global level while still allowing for regional variation that may be required due to specific country laws or regional specific industry practice.
- Serve as a key contact for the commercial teams and play an integral role in the development of capability and delivery of business strategy for the team
- Define and operate process performance and workload measurement metrics

**Key Accountabilities**:

- Provide guidance, support, training and mentoring for Contracts team members
- Supervise and monitor controls related to creation of contracts for trading transactions or management of electronic confirmation matching processes and systems.
- Accountable for the accurate preparation of complex deal contracts, ensuring timely execution, liaising with Legal, Regional Contracts and other stakeholders as necessary.
- Ensure the review and matching of incoming contracts; timely response or escalation of issues or concerns related to compliance, commercial or credit exposure.
- Understand the business performance expectations of the team and accountable for the measurements and reporting of KPIs for area of responsibility.
- In cooperation with Team Lead/Manager accountable for identifying key stakeholders, building and managing the relationships and customer focus.
- Develop new and innovative approaches where structured frameworks and contracts are not applicable. Improves the efficiency of the Contracts related processes.
- Understand the importance of controls and the obligation to report control deficiencies such as fraud, potential for failure and failure of internal controls relevant to the Control Process.
- Handle deviations and exceptions and escalate any significant control breakdown and/or any incipient or improper accounting.
- Ensure that all SNOW sub-process control requirements are met and action as appropriate. Ensure all processes are clearly documented and maintained. Ensure team members fully understand and follow documented processes.
- Supporting Trading and Shipping audit and data retention requirements.
- Leading/participating in projects as appropriate
- Ensure a consistently high level of professionalism, technical expertise and service delivery.

**Key Requirements**:

- Relevant degree
- at least 5 years of working experience in corporate environment, with minimum 2 years in a Contracts Analyst and/or energy trading experience
- Experience in managing smaller teams and/or projects
- Experience in developing and delivering continuous improvements ideas (e.g. process change and/or automation & reporting changes)
- Working proficiency in English
- Good technical skills (MS Office)
- Interest in standard financial trading instruments
- Ability to prioritize work and be organized, to multi-task, to work under pressure and comply with strict SLA’s
- Proven experience in identifying continuous improvement opportunities
- Ability to understand business drivers and how Contracts support delivery of the business strategy
- Strong stakeholder management/customer service capabilities
- Proven ability to communicate and influence across all levels in the organization
- Readiness for action and ability to work under pressure
- Self-confident appearance in relations to the internal contacts
- Good change management skills
- Good analytical skills
- Attention to detail
- Good work ethics and professionalism
- Good problem solving, communication and interpersonal skills
- Ability to work as part of a team in a fast-paced environment
- Commitment to business control including the courage to speak up where appropriate
- Familiarity with Incoterms shipping terms
- Contracts/Confirmations and/or energy trading experience

**Travel Requirement**

No travel is expected with this role
**Relocation Assistance**:
This role is not eligible for relocation
**Remote Type**:
This position is a hybrid of office/remote working
**Skills**:
Analytical Thinking, Business process improvement, Collaboration, Creativity and Innovation, Curiosity, Customer experience, Decision Making, Group Problem Solving, Internal control and compliance, Resilience, Thought Leadership, Trading knowledge
**Legal Disclaimer**:
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

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