Events Executive

Found in: beBee S MY - 2 weeks ago

Malaysia Malaysia Full time

Event Management (Marketing & Communications)

QS is the world’s leading provider of services, analytics, insights, and intelligence to the global higher education sector - supporting university excellence across the world. Our student recruitment and enrolment solutions enable universities and business schools to connect with talented individuals seeking to further their academic progress and career development. Our portfolio of professional services includes consultancy, student mobility and academic partnerships management, and branding solutions. We publish highly visible and influential rankings of international universities, including the QS World University Rankings which reaches a global audience of hundreds of millions of people.

Founded in 1990, our activities span across 50 countries, working with over 2000 of the world’s leading higher education institutions and over 12,000 employers.

Headquartered in London, QS has over 750 employees globally with offices in 14 different countries, including Australia, Malaysia, India, Romania, Singapore, France, Germany, and the USA. QS keeps growing organically, through acquisition and by recruiting top talent across key regions.

What inspires us?

At QS, our culture fosters a flexible working environment that encourages our employees to own their career whilst personally and professionally thriving. We collaborate, respect, and support each other – and as a company, our values underpin these.

Our mission is to empower motivated people around the world to fulfil their potential through higher education, and to ensure everyone has the same opportunity to achieve that potential. We celebrate the diversity of our teams and believe through sharing our experiences we can learn from one another and become stronger together, which enables us to achieve our goal.

At QS, you’ll be responsible for implementing real change in the international higher education landscape, full of exciting and interesting challenges where you can drive positive impact across the business.

In October 2023 we were thrilled to be included in Newsweek’s Top 100 Most Loved Workplaces in the UK list which is compiled using employee sentiment and satisfaction data.

Using insights from more than two million employees in organisations with 50 to 100,000 members of staff, the list recognises workplaces where employees feel most respected and appreciated.

The role

We’re looking for a full-time Events Executive to join our Event Logistics team. The role is based in Kuala Lumpur, Malaysia and reports to the Head of Logistics.

This role plays a key part in the delivery of our Events product portfolio. We are looking for someone with previous event management experience. Our ideal candidate will have the ability to catch every detail, great negotiation skills, be calm under pressure and a passion for organizing events. As Events executive you will work towards ensuring all our events are delivered on time, on budget and as per client expectations. You will be liaising directly with venue suppliers and clients from around the world and therefore communication skills need to be excellent.

You will need to collaborate with internal teams including, but not limited to, Event Operations, Event Marketing & Finance department. This role is a fantastic opportunity for the right person who is looking for their next busy and challenging Events career opportunity.

Role responsibilities:

Venue Sourcing and negotiation (venue comparison; contract signing)
Pre-event management (communicating on the day layouts, catering, set-ups and other event details)
Managing and creating our online logistics packs
Organizing venue briefs for internal teams as well as for the venues with an emphasis on creating our floorplans for each event
As part of the travel team – some of your responsibilities will include assisting with on the day venue set-up, monitoring our in-house registration system and dealing with breakdowns.
Managing day-to-day communication with our venues
Control costs and manage all payments pertaining to your event, all event costs will need to be broken down by product.
Represent the company at our international events and support the delivery of QS products on-site.
Other assigned duties as required.

Key skills and experience:

Minimum of 2 years’ experience in an event role
Quick-thinking, thorough, and responsive team player with very strong attention to detail
Good problem-solving and time management skills, ability to work efficiently under pressure.
Excellent written and verbal communication skills.
Ability to build relationships internally and externally.
Quick to learn new systems, both bespoke and off-the-shelf
Creative mindset and global outlook
Excellent organisational skills and high sense of urgency
Ability to work across multiple events efficiently.
Intermediate proficiency in Microsoft Office suite applications
Ability and willingness to travel internationally.
Fluent in English. Additional European languages advantageous
Knowledge and understanding of the Higher Education sector.
Knowledge of a second language
Knowledge of CRM systems, Netsuite preferably

QS Quacquarelli Symonds is proud to be a fair and equal organisation where everyone has the same opportunity to achieve their full potential, irrespective of their background or personal attributes. We celebrate our diversity and believe through sharing our experiences we can learn from one another, be stronger together, and enable our business to thrive.

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