Senior HR Executive

2 weeks ago

Malaysia All Eights (M) Full time

Consulting & Generalist HR (Human Resources & Recruitment)

Founded in 1983, All Eights is an established distributor of Clinical Diagnostics, Analytical Science and Scientific Equipments with a long history of excellence in providing diagnostic testing that impacts health and safety. We are seeking forward-thinking and dynamic HR personnel to join our team in Malaysia.

Senior HR Executive/ Assistant HR Manager Job Description

As a HR Executive, you will be supporting the management in the company’s HR operations, ensuring smooth processes, and fostering a positive work environment.

Job Responsibilities:

  1. Strategic HR Planning and Execution: Develop and implement HR strategic plans aligned with the company business goals, covering areas such as recruitment strategies to attract and retain talents, training and development, performance management, compensation and benefits, employee relations, and corporate culture. This includes both long-term and short-term planning.
  2. Performance Management: Develop and implement performance appraisal systems. Provide guidance and support to managers and employees on performance-related issues.
  3. Talent Acquisition and Management: Manage full cycle of recruitment processes, including sourcing, interview selections, documentation and onboarding processes. Collaborate with team managers to understand and meet staffing requirements. Develop talent pipelines and succession plans to ensure a steady supply of skilled personnel. Provide guidance and strategy on performance management, career development, and employee retention. Conduct exit interviews and analyze feedback to improve employee retention.
  4. Compliance and Risk Management: Stay abreast of local labor laws, regulations, and industry trends affecting HR practices. Ensure compliance with statutory requirements and company policies related to employment, payroll, health and safety, and diversity and inclusion. Mitigate HR-related risks through proactive measures and audits.
  5. Payroll Administration: Manage payroll processes, ensuring accurate and timely processing of payroll, including wages, incentives, and deductions. Coordinate with finance and accounting departments to reconcile payroll data and resolve discrepancies. Stay updated on payroll regulations and compliance requirements.
  6. Employee Relations: Develop and implement employee engagement initiatives to enhance morale and motivation. Participate in organizational development initiatives and change management projects. Serve as a trusted advisor and mediator in resolving employee relations issues, grievances, and conflict in a timely manner. Ensure fair and consistent application of HR policies and procedures. Conduct investigations as necessary and recommend corrective actions.
  7. Talent Management, Training and Organization Development: Facilitate career development and training programs. Analyze and identify the development needs of employees and map the needs to suitable learning interventions such as training, mentoring, and on-the-job learning. Support team leaders in career progression through coaching, mentoring, and talent development initiatives.
  8. HR Administration: Develop and implement HR policies, SOP procedures and other rules and regulations in line with company objectives. Ensure compliance with labor laws and regulations. Stay updated on industry trends and best practices to ensure HR policies and practices are up to date. Oversee HR administrative functions, including benefits administration and record-keeping. Maintain and ensure accuracy and confidentiality of employee records and payroll.
  9. Collaboration and Communication: Foster a positive work environment through effective employee engagement and communication strategies. Serve as a liaison between ground staff and management, sharing insights and best practices.

Requirements:

  • Diploma or Bachelor's degree in Human Resource Management, Business Administration, or related field.
  • Experience in the medical related industry is an advantage.
  • Minimum 5 years of HR or business administration experience.
  • Minimum 15 to 20 years of work experience.
  • In-depth knowledge of Malaysia labor laws and regulations.
  • Excellent writing, reading & communication skills in English and Bahasa Melayu. Mandarin speaking will be an advantage.
  • Ability to handle confidential information with integrity.
  • Strategic thinking person, wisely plan for HR department budgeting and know how to maximize company profit in perspective from both, HR and business owner.
  • Strong communication and presentation skills.
  • A team-oriented mindset, ready to support and collaborate with fellow colleagues.
  • Possess systematic thinking, understand human nature, have high emotional intelligence, and the ability to balance the interests of the company and employees.
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