Maintenance Assistant

Update Closed Maintenance Job Order Card (JOC) daily in the system and prepare monthly summary. Make a proper JOC filing for easy traceability. Communicate with vendors/contractors to request quotations, specifications and make comparisons. Explore new sourcing with the Maintenance Engineer and Maintenance Manager if necessary. Coordinate with vendors/contractors and Supervisors on the lead time and the criticalness of purchased parts/services. Raise and issue Purchase Requisition/Purchase Order after obtaining the approval from Maintenance Manager and/or Plant Manager in the system. Close & submit GRN and coordinate with relevant Dept including Finance. Update spare parts inventory in the system and raise purchase requisition when it reaches the minimum stock level. Coordinate with Supervisor on the inventory and re-stock. Prepare monthly inventory report and conduct physical audit/stock count with Maintenance Supervisors/Engineer. Follow-up with suppliers on the delivery of machine parts and coordinate with relevant department on new machine arrivals e.g., Logistic. Make a list and proper documentation keeping of all contractors Service Report, Legal Inspection, audit, drawing etc., soft and hard copy. Coordinate with Maintenance Supervisors and Engineer. Update Maintenance Dept attendance in the system and communicate with HR. Managing maintenance stationery and issuance. Provide administrative support to the team. To comply with applicable legal requirements and to observe the commitments made in defense of health, safety and the environment. Other ad hoc duties given my Maintenance Manager from time to time.

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