EOI: Building Executive

3 weeks ago

Shah Alam, Malaysia CBRE Full time
Location: Shah Alam Logistics Park
JOB SUMMARY
The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs.
ESSENTIAL DUTIES and RESPONSIBILITIES
Ensure proper handing over and taking over of units.
Carry out site inspections including monthly night inspection (if any).
Able to read and reply e-mail; i.e. PC literate including Microsoft Words & Excel
Liaising and checking tenants fitting out works.
Carry out planned inspections, quality control, and supervision of employees, sub-Contractors and other services.
Deal with incidents, complaints, breakdowns and repairs.
Act as a Competent Person in providing engineering and technical assessment towards to troubleshooting, identifying the appropriate causes, review and implement the appropriate solutions to be executed by the Sub-Contractors and other service providers.
Attend to feedbacks and requests from the Employer staff and tenants.
Provide 24 hour emergency support. Function as the initial first response to emergency situation and be familiar and trained in the appropriate process and procedures.
Perform any other work necessary for effective operation of the Property or as directed by the SO.
Handle tenants requests and feedback; liaise with tenants on management and maintenance issues in line with SOP and Tenancy Agreement.
Carry out monthly inspections of property with standard checklist, identify any defects or irregularities and follow up with tenant on necessary repair/ reinstatement /regularization. Timely renewal of licenses and certificates, submission of service reports by tenants.
Plan and execute preventive maintenance and corrective work.
Supervise term contractors or service providers of subcontractors & adhoc contractors to ensure that works are carry out satisfactory and in accordance to stipulated scope of work, and terms and conditions, SOP.
Call quotations for any adhoc / preventative works and ensure that works are carried out satisfactory.
Review and process tenants A&A works including collection of deposit and admin fee and ensure compliance in accordance to Fitting Out guidelines.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position.
*This is Expression of Interest or pipelining posting, only shortlisted candidate will be notified.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and EXPERIENCE
Shall possess a recognized Diploma with a proven FM background with 3 years FM experience OR with at least 5 years FM experience and literate/conversant in English if he/she does not possess a Diploma.CERTIFICATES and/or LICENSES
NoneCOMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.FINANCIAL KNOWLEDGE
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.OTHER SKILLS and/or ABILITIES
Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

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