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Administration Assistant, Housekeeping
2 weeks ago
Overall Accountability:
Responsible for supporting, managing and maintaining all clerical and administrative functions for the housekeeping.
Have specific knowledge of principles and processes for providing exceptional customer and personal service including needs assessment, problem resolution, demonstrated strong attention to detail and achievement of quality service standards.
Overall Responsibilities :
1.
Main Duties:
- Prepare all Housekeeping correspondence, reports, memos, procedures and purchase requests.
- Keep up to date Housekeeping files and maintain an effective and efficient filing system.
- Control office supplies and be responsible for the inventory of such.
- Keep uptodate and accurate records of all Housekeeping employees' annual leave, public holidays, medical leave and attendance records.
- Raise purchase requests according to the stock level and ensure that stock is delivered on time.
- Ensure that all messages are accurately taken and relayed correctly and promptly.
- Promote a friendly and conducive working relationship within the department and with other departments.
- Liaise with vendors on appointments for the Executive Housekeeper whenever necessary.
- Prepare reports and presentations for the Executive Housekeeper.
- Have a good knowledge of Housekeeping operations.
- Take minutes of Housekeeping meetings and any other meetings as assigned.
- Collect, dispatch and sort mail daily, and distribute accordingly.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5
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