Technical Assistant

2 weeks ago


Kuala Lumpur, Kuala Lumpur, Malaysia PTTEP Full time
PTTEP Sarawak Oil Limited- Kuala Lumpur, Malaysia, 50088
1.

KEY OBJECTIVES:


  • Provision of Engineering document preparation, document management, technical assistance, administrative and general support to project team.
  • Focal point of project's document management during Project execution until handover to Operation on Electronic Document Management System (EDMS) administration.

2.

PRINCIPAL ACCOUNTABILITIES:


  • Provide technical support to all disciplines in the project team as may be requested e.g. generating any spreadsheet/database, register any project information, prepare TOR or Engineering dossier for particular workshop, etc.
  • Scheduling and organizing the meeting, take minutes of meeting, etc.
  • Supporting and maintaining data management and data processing. Manage document filing and retrieval system for reports, correspondences, logs, maps and figures.
  • Provide advisory/training to Project team if any difficulty in using EDMS or any other software.
  • Process documents in accordance with Company's procedures and requirements in a timely, efficient and accurate manner.
  • Ensure template of presentation/document/drawing utilize in the project align and update.
  • Perform quality check (eg. revision number & description, document title and etc.) and validate authenticity of documents before uploading to EDMS.

2.1

PRINCIPAL ACCOUNTABILITIES:


  • Ensure the correct information is timely distributed to the right people.
  • Establish and maintain Master Document Registers in cooperation with Project Management Team, and contractors/vendors.
  • Communicate with the Project Management Team and contractors/vendors on agreed milestones and systems on the handover and closeout of Project activity to ensure consistency in document control requirements.
  • Support Project Services Manager in any special assignment may have during the execution of project.

3.

KEY AUTHORITIES:


  • Work, organize and execution within the boundaries of the Company's regulation, Document Control Procedures and all its related procedures or as instructed by supervisor.
  • As provided/assigned by Project Services Manager.

4.

WORKING RELATIONSHIP:


  • Coordinate with Project team members and other focal points in other relevant departments including to JV Partners and MPM.
  • Contractors, Vendors and Consultants on Document Control related matters.

5.

QUALIFICATIONS AND EXPERIENCE:


  • Diploma or above in Secretarial or equivalent (basic degree/diploma, etc).
  • Minimum 5 years document control related experience in oil and gas industry.
  • Must have handson experience in Microsoft Office which includes Excel, Words, PowerPoint, Corel Draw and others.
  • Have experience in Engineering or Construction project is preference.
  • Good command of spoken and written English.
  • Selfmotivated and work with minimum supervision.
  • Strong organization and coordinating skills.
  • Willingness to learn and ability to work in a highpressure environment.
  • Service mind.

CORE Competencies:

Explorer - Eager to learn and seek for new challenges
Explorer - Open minded and adaptable
Innovation - Think out of the box
Integrity & Ethics - Do the right thing
Passion - Never give up with can do attitude
Passion - Put extra effort
Performance Excellence - Be decisive and accountable for own and team's decision
Performance Excellence - Meet targets while ensuring quality and safety
Synergy - Collaborate well with others
Trust & Respect - Earn Trust and Trust Others
Passion - Never give up with can do attitude

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