Admin Officer

1 week ago


Kuala Lumpur, Kuala Lumpur, Malaysia APVR Excellent (M) Sdn Bhd Full time
Our client is in NGO on women's sexual & reproductive health & rights industry. They are looking for admin officer and they are located in KL.

JOB DESCRIPTION

  • Maintain office supplies, equipment and furniture inventories and maintenance required.
  • Oversee the maintenance and updating of inventory list of all supplies, equipment and furniture at every quarter
  • Ensure maintenance for equipment are complied with and that general office equipment (fax, phone, photocopy machine and computers), water dispenser and microwave oven are in good working order
  • In consultation with ARROW staff, recommend and arrange for purchase of office equipment and furniture including obtaining quotations, upon the Executive Director's final approval.
  • Office and building maintenance/support
  • Building maintenance roof leaking, pipe, termite, toilets problems, door access, roller shutter and alarm system, airconditioner, water, etc.


General IT Support
  • To liaise and monitor the maintenance of server, laptop and IT related equipment supported by iCompucare for the organization as a whole.
  • Manage office insurance on all furniture and fittings assets. Inherit assessment on suppliers and vendors
  • Finance
  • Manage and maintain petty cash report on monthly basis
  • Sourcing of quotations/contract and liaise with vendors as per guidelines upon request from supervisor and MAPPs
  • Preparation of Purchase Order and Vendor Selection
  • Meetings, workshop and field trips
  • Coordinate the preparation of materials & logistic for these meetings
  • To be present locally organized or supported ARROW events
  • Support the travel arrangement for any internal or external meeting/event which is including hotel booking, travel insurance, visa and flight booking
  • Travel arrangement: hotel and flight bookings for participants.
  • Travel arrangement: hotel and flight bookings for staff.
  • Travel arrangement: hotel and flight bookings for Senior Management Team (Operation Director, Deputy Executive Director and Programme Director)
  • Coordinates and support the virtual requirements for meetings and webinars for Programme 1, 2 and
  • Monitor the organizations zoom accounts usage, ensuring there is no concurrent use at any time.
  • Coordinate and support physical meetings of the organizations. Ensuring required tools are provided.
  • Organize and coordinates organizations annual planning, retreat, evaluation, staff meetings as per annual plan together with Operations Manager
  • Logistics
  • Responsible for receiving Organisation's letters, document, parcel etc
  • Responsible for preparation and delivery arrangement for Care Pack/Gift/Souvenir/Publication etc based on Souvenir Form Request and Courier/Postage Form Request
  • Organisational Development
  • Report regularly to HR and Operations Manager on the progress of organisation's administrative positions and to inform on any issues which are potentially detrimental to the organization
  • To coordinate updates and improvements to the Management and Administrative Policies and Procedures (MAPP)
  • Support HR during HR & Operations Manager absence
  • Other duties as directed by Manager

Pay:
RM4, RM5,000.00 per month

Benefits:

  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Parental leave

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

  • What grade did you get for English at SPM level?
  • Do you have min 5 years of admin officer experience in a NGO or MNC?

Education:

  • Bachelor's (required)

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