Assistant Manager

1 week ago

Subang Jaya, Selangor, Malaysia Shiseido Full time

Assistant Manager / Manager - Procurement & Inventory:

Date:27 Jun 2023

Location:
Petaling Jaya, 10, MY

Company:
Shiseido

***The Assistant Manager / Manager - Procurement & Inventory plays a vital role in supporting the procurement and inventory management functions within the organization. This role is accountable for ensuring efficient and effective procurement of goods & services, meeting operational needs with optimal inventory levels. You are also anticipated to develop and implement procurement strategies, managing vendor relationships, aside monitoring inventory performance.


You will play a strategic business partner role collaborating closely with your stakeholders from other functions ensuring they have appropriate resources to meet our business goals.


KEY RESPONSIBILITIES
Procurement Support

  • Conduct market research and supplier evaluations to identify reliable vendors and negotiate favourable terms
  • Prepare and issue purchase orders with high level of accuracy and compliance with procurement policies and procedures
  • Collaborate with crossfunctional teams to understand procurement requirements and facilitate timely procurement activities
  • Help maintain proper procurement documentation and records for audit purposes
  • Analyse suppliers' performance and identify areas for improvement
Inventory Management

Monitor and maintain inventory levels to ensure availability while minimizing excess and obsolete stock

  • Collaborate with stakeholders to forecast inventory needs and develop replenishment strategies
  • Conduct regular inventory audits to ensure accuracy and identify discrepancies
  • Implement inventory control measures, such as stock rotation systems and inventory tracking systems
  • Analyse inventory data and identify trends and opportunities for cost savings and process improvements
Vendor Management

  • Establish and maintain strong relationships with vendors, ensuring timely communication and issue resolution
  • Support vendor performance evaluations and provide feedback to vendors to drive continuous improvement
  • Negotiate contracts and terms with vendors to ensure favourable pricing and service levels
  • Collaborate with vendors to resolve any delivery, quality, or servicerelated issues
Process Improvement

  • Identify opportunities for streamlining procurement and inventory management processes and suggest improvements
  • Implement best practices and standard operating procedures to enhance efficiency and effectiveness

KEY PERFORMANCE INDICATORS (KPI)
To be determined by the position's reporting manager with the following factors also be taken into consideration as part of the role's KPI:

Direct Influence:

  • Procurement efficiency
  • Inventory level & accuracy

Indirect Influence:

  • Cost savings and optimization
  • Compliance and risk management
Other measures of success but are not limited to:

  • Positive stakeholder feedback
  • management, peers, vendors
  • All communication reflects company's standards
  • All deadlines are met
  • All matters dealt with quickly and professionally
  • All procedures and policies adhered to

KNOWLEDGE, SKILLS, AND EXPERIENCE

  • Minimum a bachelor's degree in business administration, supply chain management, or a related field
  • Minimum 7 years of sound experience in procurement and inventory management preferably from Retail or FMCG industry
  • Strong understanding of procurement principles, inventory management techniques, and supply chain processes
  • Excellent analytical and problemsolving skills with the ability to interpret data and make informed decisions
  • Proficiency in using procurement and inventory management software or systems
  • Strong organizational and time management skills with the ability to prioritize and meet deadlines
  • Effective communication and interpersonal skills for building relationships and collaborating with internal and external stakeholders
  • Attention to detail and accuracy in handling procurement documentation and inventory records
  • Ability to adapt to changing priorities and work in a fastpaced environment

Job Segment:
Supply Chain Manager, Procurement, Market Research, Supply Chain, Assistant Manager, Operations, Marketing, Management

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