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Admin & Account Executive
1 week ago
Duties and Responsibilities
- To maintain all records and forms as prescribed by established policies and procedures.
- To control the preparation of daily, weekly and monthly accounting reports according to established formats.
- Is able to meet given or agreed deadlines.
- Be proactive rather the reactive.
- To ensure that all reports are uptodate at all times.
- Multitasking and can assist extra works.
- Ensure all site offices billing on invoices send out timely to residents/owners.
- Generate, monitor and support administration billing and collections, correspondence, quotation, delivery orders, supplier & principal purchase order, invoices, office & documents administrative tasks.
- Handling incoming & outgoing telephone calls.
- Prepare summary petty cash claims for reimbursement.
- Issuance of daily official receipts and submit collection report.
- Proactively manage and preparation of financial & accounting reports of the site inclusive of cash flow, bank reconciliation, income & expenditure, Balance sheet and monthly/yearly budget.
- Liaise with secretary, tax agents and external auditors in preparation of yearly audit report.
- Processing supplier invoices and preparation of payment according to company's policies and procedures and ensure its payment timely.
- To transfer collected sinking fund charges from service charge account to sinking fund account timely and in accordance to company's policies and procedures.
- To prepare payments to service providers in accordance to company's policies and procedures and ensure its payment timely.
- Prepare cash flow and income expense report.
- To drive unidentified receipts in balance sheet to achieving zero.
- To attend meeting and present financial report to client as when necessary and execute admin and account related matters after the meeting.
- To advise client on maintaining service charge floating amount three months of expenses and place in fixed deposit for interest on remaining amount.
- Comply with established reporting deadlines.
- Perform other duties as assigned
- To undertake other ad hoc duties as and when required by the Superior.
Job Type:
Permanent
Pay:
RM2, RM2,500.00 per month
Benefits:
- Maternity leave
- Professional development
Supplemental pay types:
- Overtime pay
- Yearly bonus
Education:
- Diploma/Advanced Diploma (preferred)
Experience:
- Account management: 2 years (preferred)
Language:
- English (preferred)
- Bahasa (preferred)
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