Facility Coordinator

2 weeks ago


Shah Alam, Selangor, Malaysia Recruit Express Service Sdn Bhd Full time

Job description:

  • VGRE Contract and agreement management, control, and housekeeping.
  • Segregate active and nonactive contract within VGRE.
  • Scan Active contract and update in VGRE contract team place
  • Daily monitoring on outsources suppliers that located in Volvo premises and update any
- operational issues (Cleaner, Security and technician)

  • Escort suppliers who perform work in Volvo premises and ensure service sheet in place.
  • Helping in LVO low value order sourcing activities for Real Estate
  • Helping in arranging any adhoc request that related to VGRE (ex. Urgent cleaning matter, urgent
  • Shortterm maintenance etc.)
  • Follow up and filling ISO documents
  • Monitor, follow up contractor's safety briefing training record, permit to work, service sheet as per
  • ISO Requirement.
  • Support, Submit, monitor, and follow up CSR/HRDD mitigation plan or other requirements that related to Suppliers.
  • Issues PO and GR in EBD system.
  • Checking and consolidating invoices that related to VGRE and submit to Finance for endmonth closing.
  • Courier out documents, samples etc. to Stakeholders and users that outside Shah Alam
  • Manage and prepare minutes of Meetings for Operation Performance review meetings with suppliers
  • Manage and prepare minutes of Meeting Business Review Meetings with key suppliers
  • Minute recording and safekeeping if necessary
  • Maintaining and updating the latest information in the VGRE system
  • Daily CCTV backup on the hard disk
  • Support on minor handyman activity
  • Backup for technician buddy when working in a high and confined space.
Job Requirement

  • Minimum 3 years' experience in real estate and facility management
  • Thorough knowledge of administrative and technical or Engineering
  • Fluent in Bahasa and English both spoken and written

Salary:
RM3, RM4,000.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Experience:

  • Facilities maintenance: 3 years (preferred)

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