Human Resource Executive

2 weeks ago


Subang Jaya, Selangor, Malaysia Bollore Logistics Asia Pacific Full time
Assist Human Resources Manager in coordinating the human resources tasks at country level.

KEY ACCOUNTABILITIES
Talent Acquisition

  • Once selected, input into SESAME for approval.
  • Arrange for Visa/Work Permit and liaise with relevant agencies for hiring of Expatriates, Non-Natives, and Foreign Interns
and Foreign workers.

Payroll Administration

  • Ensure all reports are generated timely to be sent to Finance Department and Regional HR.
  • Perform monthly quality check on data input in various systems
  • HRMS, Ramco, eleave, Kronos, etc.
  • Act as back up for HR Executive II as and when required.
Yearly Budget + Forecasts

  • Carry out reconciliation in Info Centre System on quarterly basis.
  • Input current year details and forecasts.
  • Input Budget forecasts and generate reports for submission to Management Manpower planning.
Learning & Development

  • Carry out Training Needs Analysis yearly.
  • Collate training needs from Performance Appraisal Form and input in Annual Training Plan.
  • Input approved Training Plan details into GIRAF and keep the information dynamic.
  • Execute and monitor Learning and Development programs. Process training claims and make claims from HRDF where
applicable.

  • Ensure On-TheJob Training is carried out for new, transferred and promoted employees and for those with job rotation
or new job scope.

  • Followup on elearning program rolled out by HQ Office.
Industrial Relations/ Employee Relations

  • Attend to employee grievances.
  • Facilitate communication session with employees.
  • Carry out orientation program.
  • Issue Memorandum to employees.
Health & Safety

  • Assist in implementing office health and safety programs in line with requirements of HSE committee.
  • Involved in QHSE review. Involved in Audit / Workplace inspection. Arrange for medical and insurance coverage for
employees.

  • Assist with GL issuance and claims.
  • Arrange for Travel Insurance for Regional Staffs.
  • Ensure all documents related to ISO9001, ISO18001 and OSHA14001 are in order and attend to its audits.
Others

  • Update Organization Chart as and when required.
  • Update Job Description timely as and when required.
  • Provide system support to employees as and when required.
Specific Activities

  • Carrying out any other request made by their manager.

Requirements:

Technical

  • Minimum of 2 years in administration function
Behavioural

  • Excellent communication
  • Team player
  • Rigorous
  • Excellent interpersonal skills
  • Organized
  • Responsive
  • Negotiation skills
Language

  • Fluent and technical English + local language
Values

  • Entrepreneurship
  • Respect for Each Other
  • Determination & Persistence
  • Agility & Innovation
  • Pursuit of Excellence

Benefits

You will enjoy

  • Dental
  • Medical
  • Parking
  • Birthday Leave
  • Festival Leave


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