Sourcing Lead

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia bp Full time
Location

  • Malaysia
  • Kuala Lumpur
  • Travel required
  • No travel is expected with this role
  • Job category
  • Procurement
  • Relocation available
  • This role is not eligible for relocation
  • Job type
  • Professionals
  • Job code


 RQ06653
  • Experience level
  • Intermediate
Job summary

Entity:

Finance

Job Family Group:

Procurement & Supply Chain Management Group

Job Summary:

Key Accountabilities

  • Act as the sourcing and category expert of GBS Procurement in the given region towards Stakeholders, Category Team, suppliers and peers/colleagues
  • Ensure effective information flow regarding the category strategy / guidance, build strong relationship with relevant teams
  • Contribute to the development of the respective category strategy from GBS Procurement side, incl. proactive influence on the demand (e.

g:
strategically consolidate requests)

  • Gather and analyze market intelligence data on a regular basis relative to supported categories and regions, to evaluate market and industry conditions
  • Identify value levers and opportunities to maximize value for BP in the marketplace
  • Take a holistic view across regions or subcategories and propose more costeffective solutions
  • Take an innovative approach, develop and lead continuous process improvement initiatives
  • Manage high spend, complex, endtoend sourcing projects as per business request, take full ownership and accountability for multiple assigned portfolio and related queries:
  • Ensure all business requirements are considered/met, Scope of Work liaised with Stakeholders and all specifications on hand
  • Develop sourcing strategies, approach to market and source selection criteria based on the business priorities and requirement, category strategy, incumbents, market conditions, etc.
  • Manage the supplier selection process, identify suppliers, ensure screening process completed, and oversee the tendering process (RFI/RFP/Reverse eAuctions executed in Ariba system)
  • Determine the appropriate contract template and develop the contract content based on the information contained in the Sourcing Strategy, sourcing event and/or detailed scope of work specifications
  • Negotiate relevant contract terms with suppliers, within the defined parameters of legal and category guidance
  • Escalate any contract term exceptions per the deviation process, and manage the approval process
  • Manage the contract execution/signature process
  • Ensure contracts are fit for purpose, valid and always updated in the Company's systems. This will include the extension, amendment and closeout of Contracts based on request from Business in accordance with category plan.
  • Resolve any dispute in invoice payments by proactively engaging with Suppliers and Accounts Payable team to ensure timely payment with complete compliance
  • During case management, monitor and maintain all records, up to date for GBS Procurement and Business Stakeholders
  • Support the development and generation of dashboards identified by GBS Procurement and Business Stakeholders, analyze and populate to an agreed schedule
  • Drive and coordinate issue resolution in complex scenarios (incl. RCA) and propose improvement initiatives that result in long term solution
  • Depending on the organizational setup, this Sourcing Lead role may have people management responsibilities
  • Regardless of the specific reporting structure, the Sourcing Lead is expected to provide coaching and professional guidance to his/her wider Team and may be appointed as the first escalation point in the Team in specific subcategories or regions
  • Comply with BP's Code of Conduct, taking a professional and disciplined approach to working with suppliers, to ensure transparency, consistency and fairness. Our procurement and supply chain management principles are always applied within that framework and in the context of relevant laws and regulations
  • Comply with all BP's Health, Safety, Security and Environment (HSSE) policies and procedures
Essential Experience and Job Requirements

  • 68 years of category specific sourcing experience, gained in a multinational environment
  • Indepth knowledge of Retail category is essential
  • Fluency in English and Mandarin Chinese
  • Track record of successful sourcing project delivery in complex, challenging international environment
  • Excellent stakeholder management skills, ability to communicate effectively with partners at senior levels
  • Ability to review and analyse complex data to identify issues and trends
  • Strategic thinking and ability to define and drive sourcing strategies
  • Strong knowledge of navigating the supply market and supplier selection
  • Excellent influencing and negotiation skills
  • Proven experience with contract creation, negotiations and lifecycle management
  • Strong understanding and experience of planning and performance management
  • Being able to work under pressure and strict time constraints
  • Ability and proven record of providing professional mentoring to and coo

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