Document Controller

2 weeks ago


Taman Senawang Indah, Negeri Sembilan, Malaysia Better Power (M) Sdn Bhd Full time

Responsibilities

  • Copy, scan, and file various projectrelated documents, ensuring accuracy and compliance with project standards.
  • Review and/or edit incoming and outgoing documents including contracts for completeness, accuracy, and compliance with project standards.
  • Ensure that technical documents adhere to project specifications and regulatory requirements.
  • Review and update technical documents such as manuals, workflows, project drawings, and other relevant materials.
  • Distribute projectrelated copies to appropriate internal and external stakeholders as per project communication protocols.
  • Establish and maintain records of transmittals for documentation traceability.
  • Establish an effective systematic document control system in both physical and digital records.
  • Implement efficient archiving practices for completed projects.
  • Develop templates for future use to standardize document formats and streamline documentation processes.
  • Retrieve files promptly upon request by employees and clients, maintaining an organized filing system.
  • Manage the flow of documentation within the organization, ensuring timely access to relevant information and accurate filing, tracking, and retrieval of projectrelated documents.
  • Implement a version control system for all project documents, ensuring that the latest revisions are accessible to the relevant team members.
  • Maintain strict confidentiality around sensitive information and terms of agreements.
  • Adhere to data protection regulations and project confidentiality requirements.
  • Provide necessary support to project team members regarding documentrelated inquiries.
  • Ensure compliance with ISO 9001 and ISO 45001 standards regarding document control and management.
  • Maintain documentation in accordance with ISO standards, including version control, document numbering, and document retention.

Requirements and skills

  • Diploma or degree in Document Management, Project Management, or a related field.
  • Proven work experience as a Document Controller or similar role
  • Familiarity with project management and Malaysian engineering regulations, codes, and standards.
  • Proficiency in document control software and tools.
  • Knowledge of Electronic Document Management Systems (EDMS)
  • Proficient typing and editing skills.
  • Commitment to document accuracy
  • Data organization, attention to detail, and ability to multitask.

SALARY
negotiation depending on level of education, competency, years of experience and personal capabilities.

Job Types:
Full-time, Permanent

Pay:
From RM1,500.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Schedule:

  • Day shift

Supplemental pay types:

  • Overtime pay

Education:

  • Diploma/Advanced Diploma (preferred)

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