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Tender Executive

3 months ago

Kuala Lumpur, Kuala Lumpur, Malaysia HASIL INTEGRA SDN BHD Full time

Duties and responsibilities:

  • To perform the full spectrum of coordination and administrative duties, including data entry, document filling, overseeing goods flow, etc.
  • Efficient document management, such as printing and filing the documents.
  • Assist with daytoday operations of the office.
  • To coordinate, prepare and compile bid submission documents with tendering/bidding activities, tender questionnaires and prequalifications.
  • To organize and harness the efforts of all involved departments relating to tendering/bidding activities and contract review.
  • To assist the management in cultivating a good relationship with existing and potential associates/customers.
  • To vet through incoming tenders and to note down the tender due date, project start and end date, tender submission instructions/requirements and mode of submission.
  • To collate tender information and references from various sources such as online search engines, industry and market intelligence data etc., which are required for submission.
  • To monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions.
  • To ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with the customer's tender requirements.
  • Ensure all the enquiries, correspondences and complaints are attended timely and satisfactorily.
  • Prepare correspondences and compile reports for submission to government departments including online submission.
  • Ensure renewal of business licences, like MOF, CIDB, etc are processed on time.
  • To comply with applicable legal and other requirements.
  • Perform any task assigned by the superior from time to time.
Requirement

  • Familiar with Tendering Process and with prior experience.
  • Meticulous and attention to details
  • Responsible, proactive, show initiative to learn and adapt to changes
  • Team player with good communication skills
  • Junior is welcome to try
  • Required language(s): Good in Written and Oral in English and Bahasa Malaysia.
  • Fresh graduates are highly encouraged.
  • Familiarise with government procurement is an added bonus.
  • Required Skills: Microsoft Office (Excel, Word, Powerpoint, etc)
  • Ability to work under pressure.

Pay:
RM2, RM3,700.00 per month

Benefits:

  • Additional leave
  • Flexible schedule
  • Health insurance
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Performance bonus
  • Yearly bonus