Company Secretary Assistant

1 week ago


Subang Jaya, Selangor, Malaysia Wong Chau Hwa & Co Full time

Responsibilities:

  • Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes.
  • Receive and screen phone calls and redirect them when appropriate.
  • Make travel arrangements for executives.
  • Handle confidential documents ensuring they remain secure.
  • Prepare invoices or financial statements and provide assistance in bookkeeping.
  • Monitor office supplies and negotiate terms with suppliers to ensure the most costeffective orders.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • Conduct research and prepare presentations or reports as assigned.

Requirements:

  • Proven experience as executive secretary or similar administrative role.
  • Excel in MS Office and 'backoffice' software (e.g. ERP).
  • Good understanding of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
  • Experience with basic research methods and reporting techniques.
  • Strong organizational and timemanagement skills.
  • Excellent communication and negotiation abilities.
  • Integrity and confidentiality.
  • Possess at least a Bachelor's Degree in business administration or relative field.


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